Medical Records Assistant
About The Position
Medical Records Assistant (Part-Time) – Hayward Gardens Post Acute Hayward Gardens Post Acute is looking for a detail-oriented and organized Medical Records Assistant to join our team on a part-time basis. This role is vital to ensuring our health information systems are accurate, secure, and compliant with all regulatory standards. The primary purpose of your position is to maintain resident medical records and health information systems. You will ensure all documentation is handled in accordance with federal and state guidelines, as well as our facility’s established privacy policies and procedures.
Requirements
- Must be detail-oriented and organized.
- Must be able to follow work schedules and instructions as outlined by the department supervisor.
- Must maintain strict protection of resident health information.
- Must safeguard your user ID and passwords and report any unauthorized attempts to access the facility's information systems.
- Must ensure no records leave the medical records room unless specifically authorized by facility policy.
- Must maintain a professional rapport with inter-departmental personnel and handle telephone inquiries regarding medical records functions.
Responsibilities
- Collect, assemble, check, and file resident charts.
- Ensure all information—including nursing notes, assessments, lab reports, and X-ray results—is filed accurately into resident records.
- Identify incomplete records and return them to the appropriate departments for correction.
- Assist in developing procedures to ensure records are properly signed, indexed, and coded before filing.
- Retrieve manual or electronic records for authorized personnel (physicians, nurses, and government agencies) and ensure a proper sign-out/sign-in process is followed.
- Assist the MDS Coordinator with scheduling assessments and support the Medical Records Consultant as required.
- Abstract authorized information for insurance companies, Medicare, Medicaid, and the VA in strict accordance with Privacy Rules.
- Batch resident information into the computer system and retrieve demographic data as instructed.
- Maintain admission and discharge registries and other departmental files as directed.
- Maintain strict protection of resident health information.
- Safeguard your user ID and passwords and report any unauthorized attempts to access the facility's information systems.
- Ensure no records leave the medical records room unless specifically authorized by facility policy.
- Maintain a professional rapport with inter-departmental personnel and handle telephone inquiries regarding medical records functions.
- Record and file all incidents/accidents according to established procedures and maintain minutes for departmental meetings.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
