Medical Equipment Project Manager

The Beck Group • Dallas, TX

7d • Hybrid

About The Position

The Beck Group is seeking an experienced Medical Equipment Project Manager to join their team. This role involves managing the full lifecycle of medical equipment projects, from planning and procurement to installation and closeout. The ideal candidate will have strong project management skills, a deep understanding of medical equipment, and the ability to collaborate effectively with internal teams, clients, and vendors. This position offers the opportunity to contribute to innovative building projects and work within a collaborative and supportive environment.

Requirements

• Bachelor’s degree in construction management, Architecture, Biomedical Engineering, Supply Chain Management, Business Administration, Healthcare Management, or related field.
• 7–10 years of progressive experience in project management, medical equipment planning, procurement or logistics management.
• At least 5 years of planning, procurement, or specification experience in medical equipment order management.
• Strong analytical skills.
• Ability to travel occasionally to client or project sites as needed (US/Mexico travel).
• Familiarity with medical equipment products, manufacturers, suppliers, and the overall process.
• Excellent communication and interpersonal skills, with the ability to work effectively across teams and with external clients and vendors.
• Strong organizational skills, capability to manage project-specific communications and order management.

Nice To Haves

• Master’s degree.
• PMP or CPSM certification.
• Attainia PLAN-IT experience or similar database for medical equipment planning.

Responsibilities

• Manage project scope and assist in preparation of proposals and invoicing.
• Lead project kickoffs, budget report outs, and guide customers through informed and timely decisions.
• Manage project deliverables and maintain document controls.
• Demonstrate exceptional time management skills, including the ability to manage and delegate work across a team.
• Review vendor product data, medical equipment lists, vendor drawings, and vendor quotations to ensure equipment meets specifications.
• Review medical equipment drawings in PDF and perform quality control checks using equipment lists and specifications.
• Manage vendor communications, including requests for quotations, clarifications, purchase order confirmations, and project-specific delivery and installation requirements.
• Manage equipment lists and estimates through procurement.
• Participate in value analysis, pros/cons assessments, and evaluate overall costs and benefits of procured products, developing spreadsheets or exhibits for comparison.
• Maintain client communications via emails, video/conference calls, and on-site meetings, including agenda preparation, meeting note documentation, and follow-ups.
• Review and edit equipment lists in a database for model, accessories, and pricing.
• Conduct procurement kickoff meetings to review requirements, workflow, and documentation for requisitions, quotes, and vendor proposals.
• Develop procurement schedules aligned with project phases and bundle selections across projects when applicable.
• Provide technical specifications, schedules, warranty, installation, and training requirements.
• Review quotes, compare offers, evaluate compliance, and obtain Owner approval.
• Communicate specification changes with Owner/Architect.
• Prepare requisition packets for Owner to issue Purchase Orders (POs).
• Generate PO packets, send to vendors, and confirm lead times.
• Review and reconcile POs for accuracy.
• Track and expedite deliveries to meet project schedules.
• Schedule and attend vendor pre-installation site visits for specialized equipment.
• Confirm site logistics, access routes, and installation sequencing.
• Assist in identifying options for warehouse receiving and delivery services.
• Meet with warehouse providers to discuss protocols and expectations for documentation.
• Manage delivery details including pull lists, inspection, delivery, and other instructions.
• Oversee equipment delivery, placement, and installation during move-in.
• Conduct walk-throughs, punch lists, and site readiness checks.
• Communicate installation progress with asset tagging and acceptance testing.
• Coordinate vendor training schedules with the Owner and connect training representatives to the Owner’s team.
• Provide final documentation, vendor contacts, and order details for reference.
• Supply training notes and confirm completion of all in-service activities.

Benefits

• Robust coverage for medical, dental, vision, life & disability benefits
• 401k match
• Free SmartDollar program for financial wellness
• Free dedicated financial coach
• Personal health & fitness program for tracking activities & earning rewards
• Paid family leave
• Health discounts on medical premiums
• Free comprehensive health screenings
• Free health coach program for weight-loss & hypertension management
• Financial & behavioral support for family forming journeys (e.g., Fertility, adoption, pregnancy, and parenthood).
• Free Life Coach
• Pet insurance discount
• Organized projects and events to support our communities

What This Job Offers

• Job Type: Full-time
• Career Level: Senior