Medical Education Programs Coordinator (Staff Wage)

UVA Health•Charlottesville, VA

10d•Onsite

About The Position

The Department of Medicine is seeking a part-time Medical Education Programs Coordinator to support its residency program. This role involves planning, preparation, and implementation of programs, daily operations, and educational activities for training programs, operating with a significant degree of independence and complexity. Beyond administrative tasks, the coordinator will develop materials, manage calendars, interact with program participants, and ensure compliance with national organizations to maintain program standards. The position reports to supervisors and Program Directors and is responsible for recruitment, record-keeping, communications, accreditation adherence, and curriculum support.

Requirements

High school diploma/GED
3+ years of relevant professional experience required.

Nice To Haves

Bachelor’s degree
Previous experience with graduate medical education

Responsibilities

Assume responsibility for the daily administrative operations and coordination of the Department of Medicine’s (DOM) residency and fellowship programs.
Respond to requests for assistance and information from program directors, residents, fellows, medical students, administration, Graduate Medical Education Office, or outside agencies.
Ensure that all annual goals and objectives are tracked and achieved, including meeting scheduling deadlines, monitoring and logging duty hours, coordinating curriculum review, with development of and assigning schedules, rotations, and evaluations in New Innovations.
Develop and facilitate orientation, workshops, and graduate medical education activities. Schedule space and organize necessary materials for these events and resources.
Assist in the pre-screening, interviewing, ranking, and selection of program trainees. Mentor program trainees, track and communicate progress.
Prepare and distribute instructional materials and course information.
Ensure the operations of the medical education programs comply with the Accreditation Council for Graduate Medical Education (ACGME), policies and procedures as outlined by UVA Health System’s Graduate Medical Education Office and the UVA Continuing Medical Education (CME), and the Liaison Committee on Medical Education (LCME).
Submit updates to professional organization databases.
Function as an integral player on the DOM education team, to include providing cross-coverage and support as needed.
Participate in and contribute to residency and fellowship special projects and events, such as recruitment and orientation, year-end graduation receptions and dinners, Grand Rounds, retreats, Scholars/Research Day, Department committees/task forces, and in-service training exams as needed to represent the needs and perspective of the residency and fellowship programs.
Establish and maintain relationships with the UME, residency and fellowship coordinator counterparts in other UVA departments and those from other institutions.
Other duties may be assigned.