Medical Data Entry Specialist I

Remedy Behavioral Health•Florence, AL

About The Position

The Medical Data Entry Specialist supports the daily operations of Remedy Behavioral Health by accurately entering, updating, and maintaining patient, provider, and billing data in electronic systems. The role helps maintain clean medical records, accurate reporting, timely claims processing, documentation integrity, HIPAA compliance, and efficient information flow. The specialist works closely with providers, billing staff, and administrative leadership. The position also supports billing and quality assurance processes, maintains organized electronic records and tracking logs, follows privacy and security policies, completes required compliance training, and performs other administrative or clerical duties as assigned. This description is not exhaustive and may be modified by management. Employment is at-will.

Requirements

High school diploma or equivalent.
Strong attention to detail and commitment to data accuracy.
Computer proficiency, including Microsoft Office, spreadsheets, and data systems.
Ability to maintain confidentiality and follow HIPAA regulations.
Clear written and verbal communication skills.
Organized, dependable, and able to manage multiple priorities with minimal supervision.
Team-oriented, positive, and professional attitude.

Nice To Haves

Post-secondary coursework in healthcare administration, billing, or medical office work.
At least one year of experience in data entry, healthcare administration, or billing.
Familiarity with EMR/EHR systems; Practice Fusion experience is a plus.
Understanding of basic medical terminology and documentation standards.

Responsibilities

Enter and verify patient demographics, insurance information, and provider documentation in the Practice Fusion EMR accurately and promptly.
Review face sheets, consent forms, and other intake documents for completeness and compliance before uploading or entering data.
Track missing documentation, incomplete notes, and unsigned encounters, and communicate with providers to resolve them promptly.
Ensure required documentation and codes are in place before claims are submitted.
Maintain accurate, organized electronic filing systems for patient and provider records.
Communicate with internal teams about updates, corrections, and follow-up needed in patient charts.
Compile reports, update spreadsheets, and maintain tracking logs for quality assurance and administrative audits.
Follow HIPAA and confidentiality standards to safeguard protected health information.
Participate in periodic quality assurance checks and contribute to improvements in data processes.
Perform additional administrative or clerical tasks as assigned to support clinic and billing operations.
Complete required orientation, HIPAA, and compliance training.
Promptly report concerns or suspected confidentiality or compliance breaches.
Cooperate with audits, investigations, and quality assurance initiatives as requested.