Medical Assistant (Pre-Admission Testing)

Pioneers Medical Center•Meeker, CO

About The Position

The Medical Assistant (Pre-Admission Testing) supports preoperative care by coordinating surgical scheduling, patient documentation, testing, and communications. The role works with the PAT RN, clinic staff, operating room personnel, anesthesia, providers, and outside facilities to help ensure records and clearances are complete and patients are prepared for surgery. The Medical Assistant maintains accurate records and follows HIPAA requirements, PMC policies, procedures, and the Code of Conduct. Duties may change at any time with or without notice.

Requirements

High school diploma or equivalent required.
Strong organizational and multitasking abilities.
Excellent customer service and communication skills.
Ability to work independently and as part of a multidisciplinary team.
Attention to detail and accuracy.
Proficiency with electronic medical records and scheduling software.
Demonstrate honesty, integrity, and professionalism.
Maintain strict HIPAA compliance.
Adhere to all PMC policies, procedures, and Code of Conduct.
Demonstrate commitment to diversity, inclusion, and equitable patient care.
Remain in a stationary position for extended periods and move throughout the facility as needed.
Frequently operate computers and office equipment.
Communicate effectively with patients and staff.
May be required to wear appropriate PPE, including N95 respirators or PAPRs.

Nice To Haves

Current Medical Assistant certification preferred.
Experience in a medical office, surgical clinic, or hospital setting preferred.
Orthopedic or perioperative experience preferred.

Responsibilities

Schedule surgical procedures according to surgeon and facility scheduling guidelines.
Coordinate operating room schedules and maintain surgery calendars.
Obtain and track required patient documentation and clinical clearances.
Request records and clearance documentation from primary care offices and specialty providers.
Coordinate preoperative testing appointments and ensure testing is completed.
Prepare and organize surgical charts for provider and anesthesia review.
Maintain surgery tracking logs and status reports.
Assist the PAT RN with six-week preoperative phone call preparation and follow-up tasks.
Contact patients regarding outstanding paperwork or testing requirements.
Verify receipt of laboratory results, imaging studies, and consultation notes.
Upload and accurately document patient information in the electronic medical record.
Coordinate with clinic staff, operating room personnel, anesthesia, and outside facilities to facilitate timely patient care.
Identify incomplete records and notify appropriate personnel.
Assist with one-week preoperative communication by confirming patient information and supporting scheduling logistics.
Support postoperative follow-up processes as directed by the PAT RN.
Maintain HIPAA compliance and patient confidentiality.
Participate in quality improvement activities to reduce surgical delays and cancellations.
Maintain accurate departmental records and statistics.
Perform other duties as assigned.