Media and Events Assistant

Stanbridge University•Irvine, CA

1d•Hybrid

About The Position

Stanbridge University is seeking a highly organized, proactive, and dependable Media & Events Assistant to support the day-to-day operations of the Media and Communications department. This hands-on role supports university events, marketing initiatives, content coordination, administrative projects, and the movement and installation of event and promotional materials across campus and off-site locations. The ideal candidate is a resourceful self-starter who enjoys working behind the scenes to keep projects organized and events running smoothly. Success in this position requires strong attention to detail, effective communication, flexibility, and a willingness to assist wherever needed in a fast-paced, collaborative environment.

Requirements

High school diploma or equivalent.
Valid driver's license and ability to safely operate company or rental vehicles, including larger vehicles such as sprinter vans and cargo vehicles, as required.
Strong organizational skills with excellent attention to detail.
Ability to manage multiple priorities, deadlines, and changing assignments in a fast-paced environment.
Strong written and verbal communication skills in English.
Proficiency with Microsoft Office, including Word, Excel, Outlook, and related productivity tools.
Ability to work independently while contributing effectively within a collaborative team environment.
Dependable, responsive, and willing to take initiative in completing both administrative and hands-on assignments.
Ability to work occasional evenings and weekends in support of university events.

Nice To Haves

Associate degree or higher.
Previous experience supporting events, marketing, communications, media, hospitality, administrative operations, or a related environment.
Experience with social media platforms, content management systems, basic marketing tools, or digital communications.
Experience coordinating vendors, event materials, equipment, deliveries, or logistics.

Responsibilities

Support the planning, coordination, setup, execution, and breakdown of university events, including orientations, ceremonies, employee events, marketing activations, and other university functions.
Coordinate routine email and phone communication related to events, interviews, vendors, schedules, and departmental projects.
Assist with the production, printing, organization, transportation, and installation of signage, graphics, promotional materials, and event collateral.
Pick up, transport, and deliver marketing materials, event supplies, equipment, gifts, and other university materials between campuses, vendors, and event locations.
Safely operate university or rental vehicles, including sprinter vans, cargo vans, and similar vehicles, as required.
Assist with social media and digital content by scheduling, uploading, organizing, and updating approved content across university platforms and blogs.
Support marketing campaigns, surveys, and communications projects through data collection, research, tracking, and basic reporting.
Maintain organized digital and physical files, project materials, event inventories, and departmental records.
Perform general administrative duties, including data entry, scanning, filing, document preparation, scheduling, and correspondence.
Provide logistical and administrative support to faculty, staff, and university departments for approved media, communications, and event-related initiatives.
Coordinate closely with members of the Media and Events team to track deadlines, priorities, materials, and project deliverables.
Assist with special projects and other departmental responsibilities as assigned.