HRC Administrative and Events Assistant

Virginia Commonwealth University • Richmond, VA

1d

About The Position

The Administrative and Events Assistant will assist in providing day-to-day administrative needs for the Humanities Research Center, as well as support with the center’s in-person and online events. They will work closely with the Director and the Administrative Coordinator on clerical and administrative tasks such as helping with event planning and logistics, scheduling meetings, and maintaining the center’s web and social media presence. Successful candidates will have great communication skills, graphic design, and social media management is a plus.

Requirements

• Proficiency using Microsoft Word, Excel, and PowerPoint
• Proficiency using Google Apps (Calendar, Forms, Drive, Docs, Sheets, etc.)
• Exceptional verbal and written communication skills
• Exceptional guest service skills
• Great organizational, communication, and problem-solving skills to run successful gatherings.
• Demonstrated ability to work independently, liaise with external organizations, and follow up professionally
• Demonstrated ability to prioritize work and handle multiple priorities simultaneously
• Demonstrated writing and editing abilities
• Proven ability to attend to details and meet deadlines
• Ability to work in multiple environments
• Demonstrated record of dependability and reliability

Nice To Haves

• Undergraduate degree or equivalent work experience
• Prior experience as an administrative assistant or executive assistant
• Experience with Canva, Adobe Creative Suite, and/or MailChimp
• Experience managing social media platforms and web-based applications

Responsibilities

• Answering and directing emails
• Managing the center’s calendars
• Scheduling meetings and taking detailed minutes
• Assisting in event planning and coordination
• Assisting with budgetary and fiscal management, procurement, and other program support activities
• Writing and creating content for social media and newsletters
• Maintaining an organized office and ordering supplies
• Assisting HRC staff in communications campaigns/projects, as assigned

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree