Events Assistant

Studio by Tishman Speyer•New York City, NY

1d•Onsite

About The Position

Tishman Speyer is seeking an Events Assistant to join the Studio team at 45 Rockefeller Plaza. Reporting to the Associate General Manager, the Hospitality Coordinator plays a vital role in delivering the exceptional hospitality experience that defines Studio. This individual is responsible for maintaining Studio in a constant state of operational and event readiness by owning the presentation of the space, hospitality operations, operational inventory, and the guest experience throughout all meetings and events. The Events Assistant serves as the steward of Studio's physical environment, ensuring every client, guest, and visitor experiences a welcoming, polished, and impeccably maintained space. Working closely with the Associate General Manager, Ambassador, Property Management, Engineering, Security, IT, vendors, and catering partners, this role proactively identifies operational needs, resolves issues, and continuously improves the Studio experience. The ideal candidate is passionate about hospitality, thrives in a fast-paced environment, takes pride in maintaining exceptional spaces, and believes every detail contributes to an unforgettable guest experience.

Requirements

High school diploma or equivalent required.
2+ years of experience in hospitality, luxury hotels, event venues, conference centers, food & beverage operations, premium guest services, or venue operations preferred.
Strong organizational and time management skills.
Excellent communication and interpersonal skills.
Exceptional attention to detail.
Demonstrated ability to take ownership of recurring operational responsibilities.
Comfortable working independently while collaborating with cross-functional teams.
Proficient with Microsoft Office; experience with event management or facilities systems is a plus.
Ability to lift up to 50 pounds.
Ability to stand, walk, bend, and perform physical work throughout the day.

Nice To Haves

Experience in hospitality, luxury hotels, event venues, conference centers, food & beverage operations, premium guest services, or venue operations.

Responsibilities

Own the daily presentation and operational readiness of Studio, including conducting daily walkthroughs, maintaining all spaces to Studio standards, ensuring furniture layouts and presentation align with approved standards, and maintaining cleanliness of guest-facing areas.
Perform weekly and monthly operational audits to maintain consistency throughout the venue and identify opportunities to improve the overall appearance and functionality of Studio.
Own the hospitality experience throughout Studio, including opening and closing the hospitality pantry, operating and maintaining coffee equipment, maintaining coffee, tea, snacks, beverages, and guest amenities, and ensuring pantry presentation consistently reflects Studio hospitality standards.
Maintain cleanliness and organization of all hospitality equipment, refrigerators, glassware, dishware, countertops, and appliances.
Perform routine inventory counts, receive and inspect deliveries, rotate inventory using first-in, first-out practices, and maintain organized storage rooms and hospitality supply areas.
Submit purchasing recommendations to the Associate General Manager and maintain inventory tracking documentation and organization systems.
Own hospitality operations during meetings and events, including preparing hospitality stations, verifying event spaces are presentation ready, assisting with room setup, ensuring event spaces match approved layouts, preparing signage and guest materials, and coordinating hospitality setup with catering partners.
Maintain hospitality standards throughout events, manage pantry presentations and beverage stations, restock refreshments, support catering partners and vendors, respond to guest requests, and monitor cleanliness and presentation.
Reset all event spaces after events, close hospitality operations, wash and organize dishware, return inventory to storage, and prepare Studio for future meetings and events.
Coordinate operational needs that support Studio, including identifying maintenance concerns, submitting and monitoring work orders, coordinating deliveries and vendor access, tracking assets requiring repair or replacement, and assisting with updating Standard Operating Procedures (SOPs).
Maintain room setup guides and visual setup libraries, photograph room configurations for training and consistency, and support operational improvement initiatives.
Recommend improvements to hospitality, organization, inventory management, and operational efficiency.