Arts Office and Events Assistant

Union College • Schenectady, NY

22h • Onsite

About The Position

The Arts Office and Events Assistant performs administrative and clerical tasks, serves as a resource for, and supports the Arts Department Coordinator, to whom the position reports. Together they support the Music, Theater and Dance, and Visual Arts departments with day-to-day operations. The Arts Office and Events Assistant also helps prioritize and supervise several work study students. This is a 10-month position, working Monday-Friday, 8:00 am - 4:00 pm, with flexibility for occasional evenings for performance support. The role is non-exempt, regular full-time, and is an onsite position.

Requirements

• Associate's degree with 3+ years of office support experience and/or a combination of relevant education, training, certifications, and/or work experience.
• Excellent communication and organization skills
• Knowledge of Microsoft Office Suite, Google Apps, comfortable learning new software systems
• Familiarity with graphic design software and social media platforms
• Ability to multitask and handle multiple projects with varying deadlines
• Ability to work with a large and diverse group of individuals

Nice To Haves

• Understanding of, interest in, and passion for Arts events, including concerts, theater performances, and art exhibitions
• Experience working in, or managing, a theater or music box office

Responsibilities

• Support Arts Department Coordinator by being the first point of contact in the main office, successfully assisting visitors, and speaking knowledgeably about the Music, Visual Arts, Theatre & Dance department operations, courses and events.
• Publicize multiple overlapping events for the three departments every term (design and send emails, update websites, coordinate printing and posting of publicity materials, send press releases, etc.)
• Manage and oversee all Music and Theatre & Dance box office duties (manage tickets sales through Eventbrite website, hire, train and supervise work study students for box office, house manager and usher positions).
• Support three departments and a busy main office by purchasing and maintaining office supplies and equipment, booking hotel rooms, submitting work orders, room reservations, catering, and transportation requests, etc.
• Assist in managing the Main Office work-study students.
• Other related duties as assigned by Arts Department Coordinator and department Chairs.

Benefits

• Generous Vacation, Sick, and Personal Time
• Winter Recess Break in Addition to Paid Holidays (in accordance with policy)
• Healthcare: Medical (PPO & HDHP), Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)
• Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs
• Pre and Post Tax participation in a 403(b) Retirement Plan
• Salary Continuation Program in the event of Disability
• Tuition Exchange

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree