Mechanical Associate Project Manager

Calista Brice•Fairbanks, AK

About The Position

The Mechanical Associate Project Manager supports the planning, coordination, and administration of mechanical construction projects from estimating and preconstruction through execution and closeout. The role works with Project Managers, field personnel, estimators, subcontractors, suppliers, and other stakeholders to support estimating, project planning, cost and schedule tracking, procurement, documentation, quality control, and other project requirements. The position monitors project progress, costs, materials, documentation, and deliverables, and communicates project needs, risks, and changes to the Project Manager. The position is primarily office-based, with travel to project sites, including remote Alaskan locations, as needed. Field travel may involve small planes, boats, and vehicles, depending on availability, and may require extended stays in rustic accommodations. Field hours may greatly exceed the posted schedule; a flexible schedule, including weekends and holidays, may be required, and evening or weekend work may be necessary to meet project deliverables. The work environment is fast-paced and involves both office and construction-site conditions. The role has no direct supervisory responsibilities, but assists with managing subcontractors and mentoring and coaching project staff under the oversight and direction of the Project Manager. A bachelor’s degree in Engineering or Construction Management is required, though experience and equivalent skills may substitute on a year-for-year basis. Four years of related experience and experience supporting construction projects are preferred. Applicants must have a valid driver’s license and meet the company’s driving requirements, and be able to pass drug, driving, and background screenings.

Requirements

Bachelor’s degree in Engineering or Construction Management; experience and equivalent skills may substitute on a year-for-year basis.
Working knowledge of mechanical construction methods, materials, equipment, terminology, and industry practices.
Knowledge of construction project processes, including estimating, scheduling, procurement, subcontracts, submittals, RFIs, change management, quality control, and closeout.
Ability to read, interpret, and understand construction drawings, specifications, contracts, scopes of work, and other project documents.
Ability to perform quantity take-offs and assist with construction cost estimates for labor, materials, equipment, and subcontracted work.
Working knowledge of construction cost control, including budgets, cost tracking, commitments, forecasting, and change-order pricing.
Ability to identify discrepancies, scope changes, risks, and issues in project documents and communicate them to appropriate personnel.
Ability to prepare, organize, track, and maintain project documentation, records, reports, and logs.
Ability to coordinate materials, equipment, subcontractors, and suppliers and track procurement status, lead times, and delivery requirements.
Ability to monitor schedules, milestones, and deliverables and communicate potential impacts or delays.
Working knowledge of construction quality-control and safety requirements, including applicable OSHA requirements, JHAs, and company safety procedures.
Strong analytical, problem-solving, organizational, and time-management skills; ability to prioritize assignments, meet deadlines, and adapt to changing project needs.
Strong written and verbal communication skills with project stakeholders, including Project Managers, field personnel, clients, subcontractors, and suppliers.
Ability to work independently within assigned responsibilities and collaboratively across project, estimating, field, and administrative teams.
Proficiency with Microsoft Office and ability to use applicable estimating, scheduling, project management, and document-control systems.
Ability to work effectively across departments, project teams, and business units, and in both office and field environments, including remote locations.
Ability to operate a motor vehicle safely and efficiently.
Valid driver’s license and qualification to operate a vehicle under the company’s Driving Policy.
Ability to pass drug, driving, and background screenings.

Nice To Haves

Four years of experience in mechanical construction, project engineering, project coordination, estimating, field operations, or related construction project support.
Experience supporting construction projects through estimating, planning, procurement, execution, and/or closeout.
Experience managing projects in remote locations.
Preference may be given to Calista shareholders and their descendants, spouses of Calista shareholders, and shareholders of other corporations established under the Alaska Native Claims Settlement Act, in accordance with applicable law.

Responsibilities

Assist with preparing detailed cost estimates for labor, materials, equipment, and subcontractor services.
Conduct quantity take-offs from drawings and specifications using estimating software or manual methods.
Gather supplier and subcontractor quotes with the estimating department during bidding.
Review plans and specifications for risks, opportunities, and special requirements affecting estimates.
Participate in bid reviews and help compile final proposal documentation.
Prepare, track, review, and distribute submittals, RFIs, shop drawings, and other project documentation.
Maintain project logs and documentation for submittals, RFIs, changes, procurement, and other deliverables.
Identify, document, and track scope changes; support change-order pricing and supporting documentation.
Communicate anticipated cost, schedule, or material impacts of potential and approved changes to the Project Manager.
Assist the Project Manager with planning, organizing, and directing project construction activities.
Track project costs, commitments, quantities, budgets, and anticipated costs to support financial reporting and forecasting.
Support compliance with project objectives, policies, procedures, performance standards, and contract specifications.
Ensure the quality-control plan is implemented and aligns with contract documents.
Update and monitor project schedules and completion deliverables, and regularly communicate status to the Project Manager.
Review, amend, and record field reports, including timecards, daily reports, completed quantities, and equipment logs.
Coordinate procurement and delivery of materials and equipment, including requisitions, order and lead-time tracking, and communicating potential delays.
Coordinate subcontractors and suppliers, including required documentation, submittals, deliveries, schedule requirements, and assigned work completion.
Prepare correspondence with owners, suppliers, and subcontractors as needed.
Review pay estimates with the Project Manager and Estimator to support proper budgeting.
Assist with closeout, including collecting and organizing documentation, warranties, operation and maintenance manuals, as-built information, punch-list documentation, and other contract requirements.
Represent the company in project meetings.
Travel to remote locations for work-related purposes, including extended periods.
Work in a constant state of alertness and safely, and perform other duties as directed.
Assist with subcontractor management and mentor and coach other project staff under the Project Manager’s oversight and direction.