Mechanical Associate Project Manager

Calista Corporation•Fairbanks, AK

About The Position

The Mechanical Associate Project Manager supports the planning, coordination, and administration of mechanical construction projects from estimating and preconstruction through execution and closeout. Working with Project Managers, field personnel, estimators, subcontractors, suppliers, and other stakeholders, the role assists with estimating, project planning, cost and schedule tracking, procurement, documentation, quality control, and other project requirements. The position monitors project progress, costs, materials, documentation, and deliverables, and communicates project needs, risks, and changes to the Project Manager. The position is primarily office-based but includes field work and travel to project sites, including remote Alaskan locations. Travel may involve small planes, boats, and vehicles, depending on availability, and extended periods at remote locations. Field hours may greatly exceed the posted schedule, accommodations may be rustic, and a flexible schedule—including weekends, holidays, or evenings—may be necessary. The role has no direct supervisory responsibilities but may assist with subcontractor management and mentor or coach project staff under the Project Manager’s direction.

Requirements

Bachelor’s degree in Engineering or Construction Management; experience and equivalent skills may be substituted on a year-for-year basis.
Working knowledge of mechanical construction methods, materials, equipment, terminology, and industry practices.
Knowledge of construction project processes, including estimating, scheduling, procurement, subcontracts, submittals, RFIs, change management, quality control, and closeout.
Ability to read, interpret, and understand construction drawings, specifications, contracts, scopes of work, and other project documents.
Ability to perform quantity take-offs and assist with construction cost estimates for labor, materials, equipment, and subcontracted work.
Working knowledge of construction cost control, including budgets, cost tracking, commitments, forecasting, and change-order pricing.
Ability to identify discrepancies, scope changes, risks, and issues in project documents and communicate them to appropriate personnel.
Ability to prepare, organize, track, and maintain project documentation and logs.
Ability to coordinate materials, equipment, subcontractors, and suppliers and track procurement status, lead times, and deliveries.
Ability to monitor project schedules, milestones, and deliverables and communicate potential impacts or delays.
Working knowledge of construction quality control and safety requirements, including applicable OSHA requirements, JHAs, and company safety procedures.
Strong analytical, problem-solving, organizational, and time-management skills, including the ability to prioritize assignments, meet deadlines, and adapt to changing needs.
Strong written and verbal communication skills for working with project stakeholders.
Ability to work independently within assigned responsibilities and collaboratively with project management, estimating, field, and administrative teams.
Proficiency with Microsoft Office and ability to use applicable estimating, scheduling, project management, and document-control systems.
Ability to work across departments, project teams, and business units, and in both office and field environments, including remote locations.
Ability to operate a motor vehicle safely and efficiently.
Valid driver’s license and qualification to operate a vehicle under the Company’s Driving Policy.
Ability to pass drug, driving, and background screenings.

Nice To Haves

Four years of experience in mechanical construction, project engineering, project coordination, estimating, field operations, or related construction project support.
Experience supporting construction projects through estimating, planning, procurement, execution, and/or closeout.
Experience managing projects in remote locations.

Responsibilities

Assist in preparing detailed cost estimates for labor, materials, equipment, and subcontractor services.
Conduct quantity take-offs from drawings and specifications using estimating software or manual methods.
Gather supplier and subcontractor quotes with the estimating department during bidding.
Review plans and specifications for risks, opportunities, and special estimating requirements.
Participate in bid reviews and help compile final proposal documentation.
Prepare, track, review, and distribute submittals, RFIs, shop drawings, and other project documentation.
Maintain project logs and documentation for submittals, RFIs, changes, procurement, and other deliverables.
Document and track scope changes and support change-order pricing and related documentation.
Track potential and approved changes and communicate expected cost, schedule, or material impacts to the Project Manager.
Assist the Project Manager with planning, organizing, and directing project construction activities.
Track project costs, commitments, quantities, budgets, and anticipated costs to support reporting and forecasting.
Support compliance with project objectives, policies, procedures, performance standards, and contract specifications.
Help implement the quality control plan in alignment with contract documents.
Update and monitor project schedules and completion deliverables and regularly communicate status to the Project Manager.
Review, amend, and record field reports, including timecards, daily reports, completed quantities, and equipment logs.
Coordinate procurement and delivery of materials and equipment, prepare material requisitions, track orders and lead times, and report potential delays.
Coordinate subcontractors and suppliers, including required documentation, submittals, material deliveries, schedule requirements, and completion of assigned work.
Generate correspondence with owners, suppliers, and subcontractors as needed.
Review pay estimates with the Project Manager and Estimator to support proper budgeting.
Assist with closeout, including gathering warranties, operation and maintenance manuals, as-built information, punch-list documents, and other required records.
Represent the company in project meetings.
Travel to remote locations for work-related purposes, including extended periods when needed.
Work safely and maintain a constant state of alertness.
Assist in managing subcontractors and mentor or coach project staff under the Project Manager’s oversight and direction.
Perform other duties as directed.