MDC Clerk

Lancaster County•New Holland, PA

About The Position

This is full-performance clerical work carrying out specific procedural processes within a Magisterial District Court office. Assignments may require data entry or use of other office equipment, with emphasis on completing assigned functions in accordance with the Magisterial District Judge Automated Office Clerical Procedures Manual promulgated by the Administrative Office of Pennsylvania Courts. The role handles civil and criminal court matters, citations, hearings, court funds, financial records, public inquiries, and administrative forms. The position may also require attendance at job-related training sessions or programs required by the Magisterial District Judge or Court of Common Pleas, and performance of related work as required.

Requirements

Education equivalent to high school graduation, including coursework in standard business practices.
One year of clerical and/or typing experience in an administrative, governmental, judicial, or law enforcement setting.
Any equivalent combination of education, experience, and training that provides the required knowledge, skills, and ability to perform the job.
Successful completion of a background investigation.
Ability to sit, sometimes for long periods.
Ability to communicate with court and non-court personnel.
Ability to frequently move from one location to another within the court office, with reasonable accommodations.
Ability to regularly lift and/or move case files or office supplies weighing up to 10 pounds; occasional lifting may involve boxes of records and/or office supplies.
Ability to operate a PC and/or other general office equipment.

Responsibilities

Receive and docket civil complaints and schedule civil hearings in coordination with the Judge’s schedule.
Receive and record money for court costs, account for funds, and process refunds when applicable upon case completion.
Receive motor vehicle citations, identify pending citations, and prepare warrants for open violations.
Answer questions from the public, lawyers, representatives from other court and government offices, and related organizations about general office functions and operations.
Explain the civil complaint process and provide attorneys and Court officials with information on particular cases.
Receive criminal complaints; prepare completed docket transcript forms in criminal cases; prepare summonses and/or warrants; schedule preliminary hearings; prepare subpoenas and bail bonds; and receive, receipt, and record bail money.
Receive fees, court costs, and fines; record and post monies to accounts; prepare and deliver daily bank deposits; prepare weekly checks to the County and State; and prepare and submit monthly reports to the State and other jurisdictions on monies assessed and received.
Issue checks to constables and restitution checks to victims.
Prepare payroll, office supply orders, petty cash reimbursement forms, and other forms required by the Court Administration Office.
Attend job-related training sessions or programs required by the Magisterial District Judge or Court of Common Pleas.
Perform related work as required.