MDC Clerk

Lancaster County•Lancaster, PA

About The Position

This is full-performance clerical work carrying out specific procedural processes within a Magisterial District Court office. Assignments may involve data entry or using other office equipment, with an emphasis on completing assigned functions in accordance with the Magisterial District Judge Automated Office Clerical Procedures Manual promulgated by the Administrative Office of Pennsylvania Courts. The role performs civil and criminal case-processing tasks, handles court fees and other funds, responds to questions about court office functions, and prepares administrative materials such as payroll and supply orders. The position also requires attendance at job-related training as directed by the Magisterial District Judge or Court of Common Pleas and performance of related work as required.

Requirements

Education equivalent to high school graduation, including coursework in standard business practices.
One year of clerical and/or typing experience in an administrative, governmental, judicial, or law enforcement setting.
Successful completion of a background investigation.
Any equivalent combination of education, experience, and training that provides the knowledge, skills, and ability required to perform the job.
Ability to sit, sometimes for long periods.
Ability to communicate with court and non-court personnel.
Ability to move frequently between locations within the court office, with reasonable accommodations.
Ability to regularly lift and/or move case files or office supplies weighing up to 10 pounds; occasional lifting may involve boxes of records and/or office supplies.
Ability to operate a PC and/or other general office equipment.

Responsibilities

Receive and docket civil complaints and schedule civil hearings in coordination with the Judge’s schedule.
Receive and record money for court costs, account for funds, and process refunds when applicable upon case completion.
Receive motor vehicle citations, identify pending citations, and prepare warrants for open violations.
Answer questions from the public, lawyers, court and county office representatives, state representatives, and related organizations about the office’s general functions and operations.
Explain the civil complaint process and provide attorneys and Court officials with information about particular cases.
Receive criminal complaints; prepare completed docket transcript forms; prepare summonses and/or warrants; schedule preliminary hearings; prepare subpoenas and bail bonds; and receive, receipt, and record bail money.
Receive fees, court costs, and fines; record and post monies to accounts; prepare and deliver daily bank deposits; prepare weekly checks to the County and State; and prepare and submit monthly reports to the State and other jurisdictions on monies assessed and received.
Issue checks to constables and restitution checks to victims.
Prepare payroll, office supply orders, petty cash reimbursement forms, and other forms required by the Court Administration Office.
Attend job-related training sessions or programs required by the Magisterial District Judge or Court of Common Pleas.
Perform related work as required.