Materials Specialist III

Northern Light Health•Portland, ME

17h•Onsite

About The Position

The Materials Specialist III is responsible for supply management for Cardiology, Perioperative Services-specific products—including inventory, non-stock, and consignment items—as well as Perpetual Inventory, Shipping/Receiving, and other complex Materials Management functions. The role supports supply demand and requirements through oversight of supply organization, receipt, replenishment, and put-away of goods, and accurate, timely, proactive maintenance and use of the Enterprise Resource Platform (ERP). The incumbent performs duties in accordance with role performance standards and participates in and completes patient safety initiatives appropriate to the position. The position is in Northern Light Health’s Materials Management Department at Mercy Fore River. It is full-time, 40 hours per week, with a listed work schedule of 7:00 AM to 3:30 PM. The role works primarily indoors throughout the facility, involves prolonged standing, and may encounter very hot or cold conditions depending on outside temperatures. Weekend, holiday, and alternate-shift work may be required according to departmental needs.

Requirements

Associate's degree; in lieu of education, two years of experience per year of required education may be substituted, exclusive of the minimum experience requirement.
Three years of relevant work experience.

Responsibilities

Code accounts payable invoices as needed, such as Mayo Freight invoices.
Expedite orders in response to product issues and manage backorders.
Perform advanced Shipping/Receiving tasks, including dock logging, addressing delivery discrepancies, ensuring proper receipt and delivery acknowledgement, and carrying out other functions under departmental standard processes.
Assist Accounts Payable with billing resolution.
Analyze and correct Invoiced Not Received (INR) reporting.
Communicate changes and issues to the Supply Chain Analytics Department.
Perform and train others on all MSCM Handheld and Server functions.
Train employees at Materials Specialist Levels I and II.
Perform recall functions and documentation.
Provide usage reports through CSF and/or MSCM.
Provide coverage for supervisory staff as needed.
Support month-end and year-end closings.
Train new Requisition Self-Service Requesters.
Set up new office supply vendors.
Perform data analysis and adjust supply levels based on the information.
Perform duties at a higher or lower level for short-term coverage when required.
Complete other duties as assigned.