Materials & Receiving Coordinator

Dant Clayton Corporation • Louisville, KY

1d

About The Position

The Materials & Receiving Coordinator is responsible for accurately processing material receipts and issues and maintaining accurate inventory records at the Algonquin facility. The role covers purchase orders for materials and services, stock work orders, material issue documentation, and verification of incoming shipments against purchase orders and shipping documentation. The coordinator also investigates inventory discrepancies identified through cycle counting and monitors the Material Review Board (MRB) area.

All employees are expected to uphold Dant Clayton’s values and company policies as outlined in the Dant Clayton Employee Handbook, communicate openly, respect individuals, and adhere strictly to safety protocols and standards.

Requirements

• High school diploma or equivalent.
• At least 3 years of experience in receiving, warehouse operations, inventory control, purchasing, or accounting support.
• Experience with ERP systems, including the ability to research transaction history.
• Ability to read and interpret purchase orders, packing slips, and bills of lading against physical material.
• Attention to detail and accuracy when processing transactions and documentation.
• Ability to work independently, follow discrepancies through to root cause, and work with others to resolve them.
• Strong organizational skills and ability to prioritize in a fast-paced environment.
• Good communication skills for coordinating with purchasing, production, and logistics teams.
• Ability to work 40 hours per week, with overtime as needed.

Responsibilities

• Model company values and beliefs, respect individuals, and communicate openly and directly with team members in all positions.
• Adhere strictly to safety protocols and standards to support an accident-free environment.
• Process ERP administrative receipts for material purchase orders, service and contractor purchase orders, and stock work orders.
• Verify received quantities, part numbers, product specifications, and material condition against purchase orders and shipping documents.
• Record and report receiving discrepancies, including overages, shortages, and damages, in the ERP system, and refer supplier-related issues to the responsible purchaser; this position does not contact suppliers directly.
• Process material issue documentation and update inventory records to reflect material issues and movements within the warehouse.
• Verify inventory labeling and locations according to established procedures, and correct or report errors found during receiving and investigations.
• Assist with cycle counts by preparing count paperwork and documentation.
• Investigate cycle count discrepancies by verifying material on hand as needed, tracing transaction history to determine root cause, documenting findings, and submitting recommended adjustments to the Warehouse Manager for approval.
• Monitor the MRB area, including material aging, and follow up on open disposition decisions.
• Support the annual physical inventory.
• Collaborate with team members in inventory management, purchasing, production, and logistics.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED