Materials Management Coordinator - Materials Management - Full Time 8 Hour Rotating Shift (Non-Exempt) (Non-Union)

University of Southern California•Los Angeles, CA

About The Position

The Materials Management Coordinator supports the supply chain and delivery of medical supplies and equipment to hospital departments. The role receives, stores, controls, and distributes materials, and purchases and procures supplies and equipment for hospital departments. It maintains customer relations among Surgical Services, Materials Management, physician offices, and vendors, applying purchasing knowledge and established standards to obtain appropriate products cost-effectively and support quality, safe patient care. The coordinator collaborates with management to meet procedural supply and equipment needs across Keck Medical Center of USC. The position coordinates supply-chain, receiving, and distribution operations; manages ordering, receipt, inventory controls, and distribution; maintains accurate procurement and storage records; and supports the use of Materials Management systems and departmental software. It also supports performance improvement, quality control, cost savings, process improvements, staff orientation, and training. For Surgical Services, the coordinator maintains par levels, verifies counts and receipts, monitors supply condition and availability, and keeps supply areas organized. Keck Hospital of USC is a 343-bed acute care hospital and a leading academic medical center providing specialized care and conducting clinical trials. This position is full-time, non-exempt, and non-union, with an 8-hour rotating shift. The hourly rate range is $26.00–$41.28.

Requirements

High school diploma or equivalent.
At least two years of hospital experience in the operating room or Materials Management.
Thorough knowledge of medical supplies used in a medical facility.
Knowledge of sterile technique as it applies to supply handling.
Ability to speak, read, and write English.
Behavior conducive to excellent customer service.
Knowledge of inventory management, clinical documentation inventory control, and contract compliance.
Demonstrated problem-solving ability.
Strong organizational and time-management skills.
Ability to operate a computer and proficiency in Microsoft Office.
Fire Life Safety Training (LA City); if the employee does not have the card upon hire, it must be obtained within 30 days of hire and renewed before expiration. This requirement applies within LA City only.

Nice To Haves

Knowledge of computers and how they work in a Materials Management setting.
Surgical Technologist—CST, CSPD, or Surgical Tech certificate.

Responsibilities

Support operational systems in supply chain, receiving, and distribution that complement patient care.
Coordinate timely ordering and receiving of direct- and non-direct-delivery items, ensuring items are properly received and distributed.
Communicate order updates to appropriate parties and maintain accurate records of procurement activities for reconciliation with Accounting.
Coordinate controls that protect facility assets and control expenses.
Run monthly usage reports, maintain accurate inventory par levels, and recommend removal of non-usage items from inventory.
Work with operating room management to establish new product par levels and assist with mapping products to correct financial subaccounts.
Establish and maintain tracking for high-dollar supply items and report to Finance as needed.
Coordinate and integrate department services across departmental and facility levels.
Work with the Manager and IT to maintain departmental software, updating new items, CDM numbers, and bin locations for accurate cross-matching between IT systems.
Assist with performance improvement and quality control activities; recommend cost savings and process improvements to Materials Management and Surgical Services management.
Assist with staff orientation and training.
Coordinate and monitor space and resource requirements and use of outside resources; maintain communication and documentation regarding supply storage.
Perform required recommended orders daily and as needed to maintain inventory and minimize stock-outs.
Perform cycle counts and daily count verification for Surgical Services locations, including walkthroughs before placing orders.
Process recommended orders using Materials Management-generated lists and maintain additions and deletions to par-level locations.
Place orders, match incoming supplies to packing slips, process receipts, and verify that Surgical Services orders are correct.
Report receipt discrepancies to buyers and department supervisors, and notify supervisors promptly of back orders.
Rotate supplies to minimize expiration, monitor for outdated supplies, and arrange timely return of overstock.
Ensure Surgical Services supplies are clearly labeled with Materials Management numbers and bin locations, and keep supply areas neat and orderly.
Act promptly to resolve concerns or issues while maintaining open communication with the Manager.
Perform other related duties as assigned.