Materials Management Clerk - Central Distribution - Full Time 8 Hour Rotating Shifts (Non-Exempt) (Union)

University of Southern California•Los Angeles, CA

About The Position

The Materials Management Clerk supports central distribution by replenishing and delivering supplies, maintaining inventory and supply locations, and assisting with warehouse and shipping/receiving operations. The employee is evaluated on the responsibilities of the assigned shift as well as overall knowledge and ability to perform the required duties of a Distribution Clerk. Responsibilities may vary according to the employee’s daily assignment. Distribution duties include stocking bins and supply locations accurately and on schedule; filling and delivering departmental requisitions; entering issues into the system; securing storerooms and par locations; checking expiration dates and labels; maintaining clean supply locations; and performing inventory counts. When assigned to daily distribution, the employee also batches patient charges, helps maintain available crash carts, responds to code blue calls with a crash cart, and responds to call downs within 15 minutes. Shipping and receiving duties include receiving and documenting incoming materials, supplies, and equipment; checking shipments against manifests; recording damage or discrepancies; coordinating outgoing freight; and delivering priority and refrigerated or frozen freight within four hours and regular freight within 24 hours. The position also requires safe use of facility-owned material-handling equipment, maintaining clean work areas, and collaborating with Materials Management personnel to meet facility needs. Other projects and duties may be assigned by department management.

Requirements

High school diploma or equivalent.
At least 6 months of experience in Materials Management, shipping and receiving, or a central supply/distribution environment.
Ability to perform repetitive tasks quickly and accurately.
High ethical standards and reliability.
Effective interpersonal and communication skills.
Excellent customer service behavior and organizational skills.
Thorough knowledge of medical supplies used within the warehouse and facilities.
Knowledge of sterile technique as it applies to supply distribution.
Ability to operate material-handling equipment to move boxes, equipment, and other items.
Ability to speak, read, and write English.
LA City Fire Life Safety Training; if the card is not held at hire, it must be obtained within 30 days of hire and renewed before expiration. Required within LA City only.

Nice To Haves

At least 1 year of experience in Materials Management, shipping and receiving, or a central supply/distribution environment.
Computer literacy.

Responsibilities

Replenish supply locations accurately by stocking supplies in the appropriate bins, completing replenishment and delivery at assigned times and according to department procedures.
Obtain supervisor approval before bringing corrugated cardboard into nursing and clinical areas.
Assist with placing incoming non-medical supplies in appropriate stock locations by the assigned time, completing stocking by the end of the day.
Fill and deliver departmental requisitions according to the assigned schedule.
Assist with deliveries, warehouse shelf stocking, and emptying boxes.
Input issues into the system accurately and according to the documented daily schedule.
Secure storerooms and par locations and enforce security measures.
Check expiration dates in assigned supply locations at least monthly.
Keep supply locations, bins, items, and carts clean, and verify item label accuracy in storerooms and assigned par locations.
When assigned to daily distribution, perform inventory counts at designated times and locations assigned by the supervisor.
When assigned to daily distribution, compile and batch patient charges before the end of each shift and send them to the business office through interoffice mail.
Set up crash carts on each shift as needed and maintain at least five available crash carts at all times.
When assigned to daily distribution, comply with policy for expired products on crash carts.
When assigned to daily distribution, respond immediately to code blue calls and bring a complete crash cart to the required location.
When assigned to daily distribution, respond to call downs, prioritize as needed, and provide service within 15 minutes of receiving a call.
When assigned to daily shipping and receiving, receive incoming materials, supplies, and equipment according to organization policy and procedure.
When assigned to daily shipping and receiving, verify incoming freight against the manifest and record discrepancies.
When assigned to daily shipping and receiving, inspect shipments for damage or defects, document damage on the bill of lading, and notify purchasing personnel.
When assigned to daily shipping and receiving, coordinate outgoing freight; label and weigh shipments, prepare bills of lading, and record shipments in the appropriate manifests.
When assigned to daily shipping and receiving, receive, record, and deliver priority and refrigerated or frozen freight within four hours, and regular freight within 24 hours; obtain the receiving party’s signature.
Follow hospital and department safety measures when operating facility-owned carts, flat beds, hand trucks, and manual or battery-powered pallet jacks.
Make a reasonable effort to remove and discard empty boxes each shift and maintain clean work areas; notify supervision if the work area cannot be cleaned by the end of the shift.
Participate effectively with other Materials Management personnel to meet facility needs.
Complete projects and other duties as directed by department management.