Materials Management Coordinator - Materials Management - Full Time 8 Hour Rotating Shift (Non-Exempt) (Non-Union)

University of Southern California•Los Angeles, CA

3d•$26 - $41

About The Position

The Materials Management Coordinator supports medical supplies and equipment for hospital departments by receiving, storing, controlling, and delivering materials. The position purchases and procures supplies and equipment, maintains customer relations among Surgical Services, Materials Management, and physician offices, and applies purchasing knowledge to established standards of practice. It supports quality and safe patient care by procuring appropriate products cost-effectively and collaborating with management to meet procedural supply and equipment needs. The coordinator also works with vendors to maintain productive relationships with the hospital. The role supports supply chain, receiving, and distribution operations; coordinates ordering, receiving, inventory control, and distribution; and maintains accurate procurement records and appropriate controls. It works with Surgical Services, Materials Management, Finance, IT, and other departments to maintain inventory levels, product and financial mappings, software data, and performance improvement activities. The position also helps orient and train staff and monitors space and resource use.

Requirements

High school diploma or equivalent.
At least two years of hospital experience in the operating room or Materials Management.
Thorough knowledge of medical supplies used in a medical facility.
Knowledge of sterile technique as it applies to supply handling.
Ability to speak, read, and write English.
Behavior conducive to excellent customer service.
Knowledge of inventory management, clinical documentation inventory control, and contract compliance.
Demonstrated problem-solving ability.
Strong organizational and time-management skills.
Ability to operate a computer and proficiency in Microsoft Office.
Fire Life Safety Training (LA City); if not held upon hire, it must be obtained within 30 days of hire and maintained through renewal before expiration (required within LA City only).

Nice To Haves

Knowledge of computers and how they work in a Materials Management setting.
Surgical Technologist (CST/CSPD) or Surgical Tech certificate.

Responsibilities

Support supply chain, receiving, and distribution operations that complement patient care.
Coordinate timely ordering and receipt of direct- and non-direct-delivery items, and ensure items are properly received and distributed.
Communicate order updates to appropriate parties.
Maintain accurate procurement records that reconcile with Accounting.
Coordinate controls to protect facility assets and control expenses.
Run monthly usage reports, maintain accurate inventory par levels, and recommend removal of non-used items from inventory.
Work with operating room management to establish new product par levels.
Help ensure products are mapped to the correct financial subaccounts.
Track high-dollar supply items and report to Finance as needed.
Coordinate and integrate services across departments and facility levels.
Work with the Manager and IT to maintain departmental software programs and update new items, CDM numbers, and bin locations for accurate cross-matching between IT systems.
Assist with performance improvement and quality control activities, and recommend cost savings and process improvements to Materials Management and Surgical Services management.
Assist with staff orientation and training.
Coordinate and monitor space and resource requirements and use of outside resources.
Maintain communication and documentation for supply storage.
Process recommended orders daily and as needed to maintain inventory and minimize stock-outs; return overstock timely.
Perform cycle counts and daily count verification at Surgical Services locations, including walkthroughs before placing orders.
Place orders, match incoming supplies to packing slips, process receipts, verify orders, and report receipt discrepancies to Buyers and supervisors.
Maintain and update par levels and par-level locations for Surgical Services.
Rotate supplies to reduce outdating, monitor for outdated supplies, and notify supervisors of back orders promptly.
Ensure Surgical Services supplies are clearly labeled with Materials Management numbers and bin locations, and keep supply areas neat and orderly.
Address concerns or issues promptly while maintaining communication with the Manager.
Perform other related duties as assigned.