Materials Management Associate

Adventist Health•Glendale, CA

About The Position

The Materials Management Associate stocks and maintains inventory within a healthcare facility, ensuring essential medical supplies and equipment are available to support patient care and hospital operations. The role receives, organizes, stores, tracks, and distributes supplies; monitors inventory levels and expiration dates; and helps ensure items meet quality, safety, and regulatory standards. The associate also coordinates with departments and suppliers, supports emergency preparedness and product recalls, maintains transaction records, and trains staff in inventory practices. The position is based in Adventist Health’s Roseville, California, corporate campus and shared service environment.

Requirements

High school education, GED, or equivalent is required.
All required vaccinations are a condition of employment and must be received annually thereafter where applicable; medical and religious exemptions may apply.

Nice To Haves

Associate’s or technical degree, or equivalent combination of education and related experience.
Experience in materials management, inventory control, or a related field, preferably in a healthcare setting.

Responsibilities

Receive and inspect deliveries of medical supplies and equipment.
Organize, categorize, and label inventory items.
Maintain accurate records of stock levels, consumption, and inventory transactions, including receipts, issues, and returns.
Monitor expiration dates and rotate supplies appropriately.
Restock department supply areas promptly to ensure access to needed supplies.
Conduct routine inventory checks, identify low-stock items, and reorder as needed.
Coordinate with department heads to understand their inventory requirements.
Ensure received items meet quality and safety standards and are properly stored and labeled.
Collaborate with leadership to address quality issues.
Generate reports to analyze inventory levels and consumption patterns.
Assist with data entry into the hospital’s materials management software.
Communicate with suppliers to place orders, track deliveries, and resolve issues.
Collaborate with the disaster preparedness team and maintain contingency stock of critical supplies.
Comply with relevant regulations and standards, including infection control protocols.
Use safety measures when handling, storing, and distributing hazardous materials.
Support product recall requirements to ensure patient safety.
Train hospital staff on proper inventory management practices.
Stay updated on industry best practices and participate in relevant training.
Perform other job-related duties as assigned.