Materials Coordinator

Advocate Health and Hospitals Corporation • Wake Forest, NC

16h • Onsite

About The Position

The Materials Coordinator performs accurate PeopleSoft on-line purchase requests while striving to adhere to the departmental budget. This role works to control operating room costs and maintain optimum inventory levels. The coordinator ensures service specific, OR par-stock and generic supplies are properly maintained in designated locations for distribution throughout all sites in the Operating Room. They rotate all inventory, eliminate expired and unused supplies, and utilize inventory skills to improve inventory turns. The position also involves conducting monthly inventory cycle counts and ensuring the inventory database is up to date and accurate. The Materials Coordinator works with vendors/distributors to return low usage, obsolete and/or overstocked supplies for exchange or credit, and helps to resolve manufacturer recalls as quickly as possible to promote patient safety. They investigate and resolve problems associated with orders such as backorders, errors, miscommunication, lost shipments, and price/invoice discrepancies. The role also includes maintaining clean and orderly work areas, organizing and maintaining par stock locations within Surgical Services, and following Joint Commission standards and Fire Marshall Requirements. The Materials Coordinator works as a team with co-workers, demonstrates and supports Lifewings and ICARE principles, and serves as a teacher and mentor to others. Additional duties may require transport of other material throughout the facility including mail and linen.

Requirements

• High School diploma or equivalent with one year experience in purchasing, shipping, or receiving materials.
• Good writing and basic math skills
• Strong computer skills
• Solid oral, written and listening communication skills
• Detail oriented and strong organization skills
• Ability to multitask
• Ability to move supplies and materials

Nice To Haves

• Associate's degree preferred.

Responsibilities

• Performs accurate PeopleSoft on-line purchase requests while striving to adhere to the departmental budget.
• Works to control operating room costs and maintain optimum inventory levels.
• Ensures service specific, OR par-stock and generic supplies are properly maintained in designated locations for distribution throughout all sites in the Operating Room.
• Rotates all inventory, eliminates expired and unused supplies.
• Utilizes inventory skills to improve inventory turns.
• Conducts monthly inventory cycle counts.
• Works daily to keep the inventory database up to date and accurate for all current and newly added supplies.
• Works with vendors/distributors to return low usage, obsolete and/or overstocked supplies for exchange or credit.
• Helps to resolve manufacturer recalls as quickly as possible to promote patient safety.
• Obtains appropriate FDA approvals and any supplemental Medicare charge codes when necessary.
• Investigates and resolves any problems associated with orders: backorders, errors, miscommunication, lost shipments, price discrepancies and invoice discrepancies.
• Maintains clean and orderly work areas.
• Helps to organize and maintain all par stock locations within Surgical Services.
• Follows Joint Commission standards and Fire Marshall Requirements.
• Works as a team with co-workers to promote a cooperative work environment.
• Demonstrates and supports Lifewings and ICARE principles.
• Serves as a teacher and mentor to others.
• Schedules meetings with vendors and other hospital department managers, as needed.
• Ensures accurate and complete accounting of all incoming freight.
• Ensures prompt processing of items in the following order: perishable items, express packages, and ground deliveries.
• Additional job duties may require transport of other material throughout the facility including but not limited to mail and linen.

Benefits

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED