Materials Clerk

Quanta Infrastructure Solutions Group, LLC•Arbutus, MD

3d•$50,003 - $79,997•Onsite

About The Position

Quanta Infrastructure Solutions Group, LLC (QISG), a Quanta Services, Inc. company, is seeking a Material Receiving Clerk to support the Materials Management Group. This office-based administrative role verifies, receives, and documents incoming project material, resolves delivery discrepancies, and maintains accurate electronic records. The clerk serves as the control point between materials physically received in the field and the materials ordered and billed, helping maintain accurate project records of what has been ordered, required, received, issued, on hand, and needed to complete (O.R.R.I.O.N.). The role involves reviewing receipt inspections, checking delivery paperwork against purchase orders, packing slips, and invoices, and entering receipts into ERP or project software. It also tracks purchase orders and material commitments, maintains receiving documentation and reports, follows discrepancies through resolution, and helps identify and reconcile inventory variances at project closeout. The work is generally performed at a computer workstation, with regular communication with field personnel and occasional site visits for orientation or closeout.

Requirements

High school diploma or equivalent.
Two or more years of experience in receiving, purchasing, accounts payable, warehouse administration, or construction materials support.
Working knowledge of purchase orders, packing slips, invoices, and three-way matching.
Experience with an ERP or project system.
Proficiency in Microsoft Excel and Outlook, including filters, lookups, and basic reporting.
High attention to detail and data accuracy, with the discipline to follow open items through closure.
Clear written and verbal communication with suppliers, carriers, field personnel, and purchasing teams.
Ability to manage many open items across more than one project and set priorities.
Ability to read and compare purchase orders, shipping documents, and receipt inspections.
Professional judgment when escalating shortages, damage, and billing disputes.
Site-specific safety training and required PPE for any site visit.

Nice To Haves

An associate degree or coursework in supply chain, logistics, or business.
Experience with JDE, Clear Spider, or Procore.
Experience in utility, substation, or transmission construction.

Responsibilities

Review material receipt inspections provided by personnel on site.
Cross-reference incoming deliveries against purchase orders, packing slips, and invoices.
Receive items accurately in ERP software, including JDE, Clear Spider, and Procore, within the timeframe set by the Materials Manager.
Communicate with suppliers, carriers, and purchasing teams about damaged goods or short shipments, and follow discrepancies through resolution.
Track outstanding purchase orders and open material commitments.
Maintain organized electronic records and documentation, including material receiving logs and expediting reports.
Support Materials Management with reporting and administrative tasks.
Identify and reconcile transactions and inventory variances at project closeout.

Benefits

Multiple medical, dental, and vision plans with 100% preventive care.
24/7 telehealth (Teladoc).
Employee Assistance Program (EAP).
Company-funded HSA and pre-tax savings options.
401(k) Retirement Plan.
No-cost short- and long-term disability.
Employer-paid basic Life & AD&D Insurance.
Paid time off (PTO) and 10 paid holidays.
Paid parental leave.
Education reimbursement and professional development.
Employee discount program.
Optional insurance offerings, including identity theft protection, accident insurance, voluntary life insurance for spouse and child, critical illness, hospital indemnity, and pet insurance.