Material Services Manager

Jamestown Regional Medical Center•Jamestown, ND

8d•$32 - $47

About The Position

The Material Services Manager oversees and directs the Material Services Department’s operations, including property management, purchasing, receiving, storage, inventory control, forms management, mailroom, and printing. The role ensures the efficient and cost-effective acquisition, use, distribution, and maintenance of equipment and supplies throughout the institution. This is a full-time, exempt position scheduled for 80 hours per two-week pay period, Monday through Friday, 8:00 a.m. to 4:30 p.m., with no nights, weekends, or holidays. The manager leads department staff and operations; manages purchasing, inventory, equipment, and supplies; coordinates with hospital departments, administration, vendors, and committees; and develops plans, policies, budgets, and reports. The position supports safe and effective patient care by ensuring supplies and equipment are available, properly stored, and handled in accordance with applicable safety, infection-control, and organizational requirements. The work combines desk duties with activity throughout the facility, including occasional walking, standing, bending, reaching, and lifting or moving supplies and equipment. Regular computer use and sustained attention to detail are required.

Requirements

Minimum two-year business degree; a bachelor’s degree in Business Administration or management is preferred. Health care studies will be considered.
Minimum one year of supervisory experience.
Three to five years of management experience preferred; healthcare background preferred.
High-level problem-solving ability in complex technical areas, with the ability to develop creative solutions.
Strong independent judgment and decision-making ability concerning short- and long-term operational and institutional matters.
Ability to work with others in sensitive situations and to plan and present before groups and committees.
Ability to provide leadership and supervision to staff, assign tasks, monitor workflow, train and guide employees, provide performance feedback, and maintain efficient operations.
Ability to ensure timely availability, proper storage, and safe handling of medical supplies and equipment, including attention to product quality, safety standards, infection-control guidance, and organizational policies.
Ability to gather and interpret data and address professional, technical, and human-management problems.
Ability to speak and write English in an understandable manner.
Good general health and emotional stability.
Punctual and regular attendance; ability to report as scheduled, on time, prepared to work, and remain for the entire work schedule.
Ability to perform the stated physical demands, with reasonable accommodation potentially available upon request.
Pass a comprehensive background check as a condition of employment.
Complete a required urine drug screening within 30 days of the hire date.

Nice To Haves

Bachelor’s degree in Business Administration or management.
Three to five years of management experience.
Healthcare background.

Responsibilities

Plan, direct, and organize Material Services operations.
Direct property management, including coding, tagging, and documenting the institution’s capital equipment inventory.
Direct purchasing, including evaluating and selecting equipment and supplies, negotiating with vendors, and coordinating purchases and deliveries.
Oversee receiving, storage, and distribution of incoming and outgoing supplies and equipment.
Maintain accurate inventory records and appropriate inventory levels; oversee inventory control.
Oversee forms management, including economical design and cost-efficient acquisition of forms and avoidance of duplication among departments.
Evaluate new and existing equipment and recommend modifications to meet user needs.
Hire, train, evaluate, discipline, and discharge employees in assigned departments; advise subordinate supervisors on employee-relations matters.
Work with hospital managers and administration to develop and implement policies and procedures for justifying, purchasing, and controlling expenditures for capital equipment, supplies, and services.
Prepare and conduct an annual review of department policies and procedures.
Maintain a database of capital equipment requests, generate reports for Capital Equipment Committee meetings, and communicate committee decisions to management.
Work with department managers on five-year capital equipment planning.
Chair and/or participate in institutional committees concerning equipment, supplies, utilization, standardization, product evaluation, and related matters.
Maintain vendor contact to obtain and evaluate product and service information and resolve complex or sensitive invoice discrepancies.
Analyze information and make recommendations or decisions affecting purchases of capital equipment and supplies.
Negotiate cost-effective acquisition of capital equipment and effective repair and maintenance services.
Review cost analyses, inventory reports, and statistical data to monitor the operational and financial status of supplies, equipment, and inventory.
Develop strategies to improve distribution, reduce supply-use costs and inventory investment, and prevent shortages while ensuring availability of quality supplies and equipment.
Develop short- and long-range departmental goals and objectives.
Advise and assist departments with supply, equipment, and service needs; provide cost-benefit analyses for product and equipment selection.
Serve as the hospital liaison between Sanford and hospital departments on supplies and equipment, and share information from Sanford Value Analysis Teams as needed.
Maintain professional education in Material Services and keep abreast of healthcare technology, supplies, equipment, and purchasing practices; attend relevant seminars.
Prepare monthly staff schedules and edit and approve employee time and attendance records.
Conduct unit staff meetings and ensure minutes are prepared.
Prepare an annual departmental budget and report.
Follow up and take appropriate action on product recalls specified in the FDA Enforcement Report.
Chair the Product Evaluation Committee to assess the quality, effectiveness, durability, and pricing of products.
Perform other related duties as assigned or requested.
Maintain punctual and regular attendance and remain at work for the full scheduled work period.
Comply with the JRMC Safety Management Program, observe Standard Precautions, and use aseptic techniques when appropriate.