Material Services Manager

Current Opening•Jamestown, ND

About The Position

The Material Services Manager oversees the Material Services Department, including property management, purchasing, receiving, storage, inventory control, forms management, mailroom, and printing. The role ensures the efficient and cost-effective acquisition, utilization, distribution, and maintenance of institutional equipment and supplies. This is a full-time, exempt position working 80 hours per two-week pay period, Monday through Friday from 8:00 a.m. to 4:30 p.m., with no nights, weekends, or holidays.

Requirements

Minimum two-year business degree; health care studies will be considered.
At least one year of supervisory experience.
Ability to report to work punctually and regularly and remain for the entire scheduled work period.
Very high-level problem-solving ability in complex technical areas, including regularly developing creative solutions.
Strong independent judgment and responsibility for decisions that may result in short- and long-term operational changes.
Ability to work with others in sensitive areas and plan and present before groups and committees.
Ability to lead and supervise Materials Services staff, assign tasks, monitor workflow, and ensure timely delivery of supplies and equipment.
Ability to train, guide, and provide performance feedback while ensuring compliance with organizational policies, safety procedures, and inventory standards.
Ability to ensure supplies and equipment are available, properly stored, and safely handled in support of patient care.
Ability to monitor product quality and inventory and ensure compliance with safety standards, infection control guidelines, and organizational policies.
Ability to gather and interpret data and solve professional, technical, and human-management problems.
Ability to speak and write English understandably.
Good general health and emotional stability.
Knowledge of and compliance with the JRMC Safety Management Program and Standard Precautions; ability to practice aseptic techniques when appropriate.
Ability to perform the stated physical activities, with reasonable accommodation considered upon request.
Successful completion of a comprehensive background check as a condition of employment.
Completion of a urine drug screen within 30 days of hire.

Nice To Haves

Bachelor’s degree in Business Administration or management.
Three to five years of management experience.
Health care background.

Responsibilities

Plan, direct, and organize Material Services operations.
Direct property management, including coding, tagging, and documenting the institution’s capital equipment inventory.
Oversee purchasing and evaluate and select equipment and supplies; negotiate with vendors and coordinate purchases and delivery.
Oversee receiving, storage, and distribution of incoming and outgoing supplies and equipment.
Maintain accurate inventory records and appropriate inventory levels.
Oversee forms management, promoting economical design and cost-efficient acquisition while avoiding duplication among departments.
Evaluate equipment and recommend modifications to meet user needs; evaluate new and existing equipment.
Hire, train, evaluate, discipline, and discharge employees in assigned departments; advise subordinate supervisors on employee relations matters.
Work with hospital managers and Administration to develop and implement policies and procedures concerning capital equipment, supplies, and service expenditures.
Review department policies and procedures annually.
Maintain the capital equipment request database, prepare reports for Capital Equipment Committee meetings, and communicate committee decisions to management.
Work with department managers on five-year capital equipment planning.
Chair or participate in committees concerning equipment and supplies, utilization, standardization, and product evaluation.
Maintain vendor relationships to obtain product and service information and resolve complex or sensitive invoice discrepancies.
Analyze data and make recommendations or decisions affecting purchases of capital equipment and supplies.
Negotiate cost-effective capital equipment purchases and repair and maintenance services.
Review cost analyses, inventory reports, and related statistics to monitor operational and financial status.
Develop strategies to improve distribution, reduce supply costs and inventory investment, and prevent shortages while maintaining availability of quality supplies and equipment.
Develop short- and long-range departmental goals and objectives.
Advise departments on supply, equipment, and service needs and provide cost-benefit analyses for product and equipment selections.
Serve as the hospital liaison between Sanford and hospital departments on supplies and equipment, and share SVAT information as needed.
Maintain professional education, keep current with health care technology and purchasing practices, and attend seminars on departmental or product research matters.
Prepare monthly staff schedules and edit and approve employee time and attendance records.
Conduct unit staff meetings and ensure meeting minutes are prepared.
Prepare the annual departmental budget and report.
Follow up and take appropriate action on product recalls identified in the FDA Enforcement Report.
Chair the Product Evaluation Committee to assess product quality, effectiveness, durability, and pricing.
Perform other related duties as assigned or requested.