Material & Services Coordinator

aps•Casa Grande, AZ

8d•Onsite

About The Position

The Material and Services Coordinator coordinates ordering, scheduling, delivery, and material management for construction and maintenance projects. The role identifies shortages and special material requirements to prevent project delays and prepares documentation to track costs, discrepancies, and special needs. It also supports verification, analysis, and reconciliation of materials and major equipment, including quantities, costs, and equipment identification. Various administrative duties may also be assigned in support of the office. This role is based in Casa Grande, Arizona.

Requirements

High school diploma or GED.
Working knowledge of construction practices, standards, and specifications.
Working knowledge of APS accounting and inventory principles, procedures, and systems.
Knowledge of EMAN, MLIS, MAXIMO, Power Plant, and Microsoft Office products.
Ability to interface and communicate effectively with people.
Familiarity with materials and equipment used in the assigned functional area.

Responsibilities

Coordinate with warehouse and Supply Chain personnel to ensure transfers and direct-buy levels meet material request demands.
Prepare documentation to issue and receive materials for contract jobs and track costs.
Investigate and maintain accurate equipment and material information in MLIS, MAXIMO, and Peoplesoft databases.
Monitor materials requested for construction and maintenance projects and expedite critical materials to meet completion dates.
Identify material shortages and take steps to expedite materials and prevent delays.
Serve as liaison among the Warehouse, Hauling, external transportation agents, Reclamation, and users.
Ensure accurate and timely deliveries to warehouses and job sites.
Provide management with cost information to support Capital and O&M budget goals.
Initiate purchase and material requests for tools, materials, and equipment, and initiate Hauling Requests.
Order rental equipment and services, including cranes, man lifts, generators, security guards, barricades, and portable toilets.
Research and resolve material discrepancies for projects and jobs.
Complete journal vouchers to ensure charges are distributed correctly.
Interface with departments and contractors to resolve conflicts in a timely and cost-effective manner.
Perform administrative duties as required in support of the work unit.