Material Expediter

Nalu Federal•Bethesda, MD

11d•Onsite

About The Position

Nalu Federal, a subsidiary of the Kanaka Foundation (an NHO supporting Native Hawaiians), is seeking a Material Expediter. This role involves a comprehensive benefits package including health, dental, and vision insurance, pet insurance, Costco/Sam's membership, and a 401K. The Material Expediter will be responsible for a wide range of supply chain and logistics tasks, primarily supporting medical supplies and equipment within a government facility. This includes order processing, inventory management, material handling, transportation, and ensuring compliance with various regulations and policies. The position requires obtaining and maintaining security clearances, licenses, and specific training.

Requirements

High school diploma or GED
Proficiency in basic computer programs such as Excel, Word, and Microsoft Outlook
Ability to speak, comprehend, read, and write English
Ability to obtain and maintain a Tier 1 Security Investigation for access to Government Automated System
2-4 years of supply experience
Knowledge of supply operations, supply regulations, policies and management techniques
Ability to obtain and maintain a forklift license
Ability to operate utilize carts, motorized carts, and pallet jacks
Wear protective safety equipment to include steel toe shoes, gloves, glasses, disposable footwear, etc., as work environment dictates
Ability to obtain and maintain a government driver's license
Must be able to show valid driver's license and proof of insurance in the event of accidents
Trained on hazardous materiel transportation and Temperature Sensitive Medical Products (TSMP)
Refresher training must be completed annually or as recommended by regulations and policies

Nice To Haves

Training will be provided by the Government at no cost to the contractor for forklift license.
Drives a truck to transport materials, merchandise, equipment, or personnel between various types of establishments in support of Forward Logistics Operations to include the Courier Service.

Responsibilities

Assists government staff in facilitating orders into DMLSS for Class VIII expendable, durable, and non-expendable medical supplies, pharmaceuticals, and equipment.
Supports tenant units and activities within the tristate area.
Receives customer's Class VIII materiel requirements and ensures requirements are approved by the authorized government representative.
Assists government staff in requesting and distributing required standard and/or non-standard medical and/or nonmedical supplies, pharmaceuticals, and equipment.
Coordinates with government representative for specialized procedures and efforts to obtain urgent, critical shortage items.
Performs technical support duties including requesting supplies and equipment, completing transactions, preparing documents, providing customer assistance, screening reference files, conducting data searches, and distributing output files.
Maintains all required DA Forms, Appointment Orders, and Financial Targets.
Reviews requisitions for Controlled & Regulated (Q&R) items and verifies customer signature card information.
Receives, researches, and submits orders after government authorized representative approval.
Follows up on expendable medical and non-medical supplies.
Processes urgent and routine orders with government authorized representative oversight and approval.
Reconciles all customer orders and due outs to confirm receipt.
Follows up with customers to determine supply transaction issues have been resolved.
Coordinates with internal and external customers related to Class VIII expendable and non-expendable materiel.
Conducts extensive research and cataloging on medical/surgical, pharmaceutical supplies, and equipment using multiple automation systems.
Verifies that only authorized customers receive controlled substances and precious metals and that all storage requirements are met.
Submits New Item Requests (NIR) and New Equipment Requests (NER) after government authorized representative approval.
Submits DA Form 3953s for items not available through e-commerce and exceeding the micro-purchase threshold.
Submits requisitions to Item Managers for Medical Chemical Defense Materiel (MCDM) material.
Coordinates with Quality Control/Quality Assurance (QA/QC) personnel for proper stratification and destruction.
Notifies authorized government representative to coordinate with Systems Analyst when Work Breakdown Structure (WBS) has not been linked to the appropriate customer.
Notifies the authorized government representative when transactions do not properly interface with the designated line of accounting.
Generates and distributes database reports utilizing the automated system.
Identifies all medical supplies and equipment for purchase for review and approval by the authorized government representative.
Implements pre-determined levels and reorder points in the point of use system and storage areas.
Monitors pre-determined levels in the system of record and identifies necessary edits.
Notifies the authorized government representative regarding issues related to catalog discrepancies.
Notifies the government authorized representative of required follow-ups on aged dues-in.
Ensures that outstanding orders do not exceed 20 days.
Notifies the government representative of orders requiring proof of delivery from vendor.
Notifies customer that item was received but not processed in the automated system.
Contacts the customer for acknowledgement of overdue stock and requests guidance.
Assists in the management of the stockroom in the application of automated supply systems.
Surveys assigned areas daily to inspect, identify and document environmental and HAZCOM/HAZMAT program deficiencies.
Performs technical support duties related to turning in supplies and equipment, researching and completing transactions, preparing documents, providing customer assistance, screening reference files, conducting data searches, and distributing output files.
Removes all expired shelf-life supplies from the supply area and separates serviceable and unserviceable supplies.
Prepares turn-in documents for all serviceable excess, unserviceable equipment, and expired shelf-life supplies.
May be required to transport, secure, and deliver/exchange medical gas IAW government and DOT regulations.
Verifies that oxygen cylinders are certified prior to delivering to all locations.
Coordinates and delivers supplies to Internal and External customers.
Receives and sorts material in assigned locations by customer; reviews paperwork to match material received.
Retrieves authorized customer information from DA 1687 Signature Card to coordinate delivery or pick-up.
Palletizes material in accordance with regulations and internal policies.
Assists with functions within the Warehouse Operations Section as determined by mission requirements.
Loads government vehicles in accordance with regulations and instructions.
Provides pick-up and delivery support services using a government vehicle.
Interacts with customers in a courteous manner.
Communicates using all available communication devices to enhance customer assistance.
Utilizes Personal Protective Equipment (PPE) as the work environment dictates.
Ensures that all external shipping containers have been removed from designated supply areas.
Ensures that all boxes containing medical supplies are off the floor and placed on the proper shelving.
Wipes down or dusts shelves within the POU cabinets and flex track storage shelves.
Notifies the authorized government representative if a vendor is in the facility without a displayed Vendor Credentialing Badge.
Attends and successfully completes all mandatory government unique training.
Completes and submits all automated DMHRSi manpower hour submissions.
Transports laboratory specimens, medical supplies, equipment, pharmaceuticals, controlled substances, temperature sensitive material, medical records/reports and hazardous material to outlying clinics and agencies.
Ensures proper packaging and appropriate carrier/container of materiel.
Ensures that tanks are properly stored in wards, clinics, and MEDGAS storeroom.
Verifies all accessories for MEDGAS operations are on hand and properly secured.
Checks all manifolds daily to ensure usage is steady and there are no problems.
Creates and manages budget reports for medical gas companies.
Ensures on lines on the contracts are accept at time of delivery.
Monitors CO2 cylinders for basement laboratory and STEM cell clinic.
Takes daily readings and exchanges liquid Dewar's cylinder of hospital's main gas manifold.
Analyzes all medical gas drop offs and deliveries for inaccuracies, trends, or differences.
Ensures that the storage of medical gases adheres to all current regulatory compliance guidelines, safety regulations, supply bulletins, policy letters.
Meets CLRT/JC Requirements of quality assurance, testing, and storage of medical gases.
Ensures that cylinders are protected from dampness, excessive rise in temperature from direct sun rays, or other sources of heat.
Ensures cylinders that are not in use or being transported have their valve protector caps installed.
Maintains and updates all MSDS sheets and binder for all medical gases stored in the MEDGAS cage.
Maintains hospital staff and Linen Storage Area records of receipt and issue of all linen supplies.
Ensures that records are maintained of linen sent to and returned from laundry.
Submits descriptive listing of all items to supervisor.
Reports linen shortages and losses to supervisor.
Assists the representatives from each linen using area in the identification and inventory requirements throughout the hospital.
Ensures that adequate supply of linen is issued to cover weekends and holidays.
Responsible for the linen operation and security of the Linen Storage area.
Ensures that the exchange of linen is completed in a polite and expeditious manner.
Maintains an accurate count of items and determines which items will be salvaged.
Restocks scrubs daily in the scrubEx and alEx machines.
Empties soiled linen from the scrubEx machines and identified soiled utility spaces throughout the facility.