Material Distribution Specialist -Procedural Area - 11:00pm-7:30am

Northeast Georgia Medical Center•Gainesville, GA

About The Position

Following the direction and guidance of department leadership, the Material Distribution Specialist requisitions, stocks, and distributes supplies for hospital procedural departments using efficient supply-chain processes. The role manages supply PAR levels, discrepancies, and backordered or substitute items; serves as a supply-chain liaison to procedural-area and Operating Room staff; and ensures surgical case carts are prepared accurately and distributed on time. The specialist investigates supply shortages with department leadership and ensures orders are processed, received, and stocked so items are available for medical procedures. This role maintains the Kanban program and stocks Kanban nodes using enterprise resource planning and daily management systems. It builds surgical case carts from requisitions and surgeons’ preference cards, obtains supplies and instrumentation for scheduled and urgent procedures, and coordinates with Sterile Processing, OR staff, inventory teams, vendors, and other departments to resolve supply needs. The specialist supports inventory audits and restocking, manages expiration checks, assists with item conversions and PAR optimization, and orders and handles biologics and complex supplies associated with human tissue, implants, and robotic surgery. The role also supports a safe work environment and compliance with applicable safety and regulatory requirements.

Requirements

High school diploma or GED.
At least one year of healthcare supply experience in a hospital procedural environment or similar experience.
Ability to be trained and certified to use an electric pallet jack.
Ability to take direction from supervisors and department leadership and perform routine duties with minimal supervision.
Ability to resolve urgent and complex supply disruptions in a fast-paced hospital clinical-procedure environment.
Excellent communication and customer-service skills when interacting with surgeons, staff, patients, families, and outside vendors.
Ability to analyze and adjust Kanban PAR levels to optimize inventory efficiency.
Strong attention to detail and ability to multitask and prioritize work.
Ability to assess urgency of customer inquiries and escalate issues to leadership as needed.
Interpersonal skills for working with clinicians and other hospital personnel in fast-paced, high-stress environments.
Basic knowledge of inventory and distribution methodologies and sourcing options.
Ability to distinguish product acquisition models and respond appropriately to related issues.
Technical ability to use a hospital ERP system, Microsoft Office applications including Outlook, Excel, and Word, other relevant software, and handheld technology for ordering and PAR management.
Ability to stand and sit for extended periods, crouch, push and pull, and lift up to 50 pounds unassisted.

Responsibilities

Ensure supply-chain duties, schedules, and deadlines for hospital procedural areas are met.
Maintain the Kanban program through the Daily Management System and perform Kanban node stocking, including adjusting or relocating bins.
Build surgical case carts according to surgical requisitions and surgeons’ preference cards, pulling supplies and instruments accurately and completely.
Create deficit lists for supplies and instruments needed for TF cases and possible rapid-turnover events.
Coordinate with Sterile Processing, OR staff, and the OR supply inventory team to obtain supplies and instruments for surgery cases.
Transfer completed case carts to the sterile core, pull necessary core items, and stage or deliver carts to assigned locations.
Immediately process stat and emergent requests and case carts as needed.
Keep the work area neat and clean.
Serve as a resource to the surgical team for obtaining supplies and instruments, and assist with selecting appropriate items for procedures.
Troubleshoot instrumentation and supply issues with the OR team and recommend solutions.
Inventory and restock designated instruments and supplies in the core, and assist with stocking OR rooms and other core areas during down time.
Coordinate with OR room staff and Level III nurses to obtain specialty supplies and instruments for scheduled and emergent cases.
Complete special assignments without direct supervision.
Work with the PAR Optimization team on adjustments, bin resizing, and adding or deleting items when manual correction is not feasible.
Coordinate with the Borrow/Loan Technician on outside-vendor trays and items, and ensure loaner-item documentation and communication are complete.
Participate in item conversions and new item additions with Supply Chain leadership, Supply Optimization, Value Analysis, Strategic Sourcing, and clinical leaders.
Communicate supply PAR-level changes and updates to nursing representatives.
Check expiration dates on stocked items.
Order, stock, and conduct inventory audits for biologics and complex supplies associated with human tissue, implants, and robotic surgery.
Support a safe working environment and comply with regulatory requirements and hospital, state, and federal safety policies.
Perform other duties as assigned.