Marketing Services Senior Assistant

Hilb Group

3d • Remote

About The Position

The Hilb Group is seeking a motivated, ambitious Marketing Services Senior Assistant to join its team. The position reports to the agency in Cranston, Rhode Island, and is remote. The ideal candidate is motivated to succeed, well organized, able to prioritize, and effective working with a team.

The role creates, edits, and updates educational and client materials using InDesign and other design programs. It supports efficient design workflows, applies brand standards, develops engaging visuals, and collaborates with account management and other internal teams to deliver accurate, polished materials on time. The position also finalizes files for print or electronic publication and may assist with flyers, emails, landing pages, and other design projects.

Requirements

• Demonstrated expertise and advanced technical proficiency in Adobe InDesign, including the ability to produce high-quality, accurate layouts under tight deadlines.
• Strong PowerPoint skills for client presentations and communication materials.
• Exceptional technical knowledge, attention to detail, and accuracy in design and content editing.
• Ability to work effectively and professionally across internal teams throughout projects, from concept to completion.
• Two to four years of professional experience in graphic design, communications, or a related field; experience requirements may be flexible depending on the candidate's background.
• Familiarity with workflow and project management systems such as Jira, Microsoft tools, or other ticketing systems.
• Strong creativity and a keen eye for pairing graphics and text.
• Excellent time management and ability to manage multiple projects simultaneously and proactively communicate workload issues.
• Ability to thrive in a fast-paced, high-production environment.
• Commitment to meeting client expectations and requirements with professionalism and quality.
• Work samples and a skills assessment are required as part of the application process.

Nice To Haves

• Familiarity with other Adobe Creative Suite applications, such as Illustrator and Photoshop.

Responsibilities

• Update, edit, and create educational materials in InDesign and other design programs.
• Collaborate with the team to improve design processes and use tools and resources efficiently.
• Use existing templates and CC Library content to streamline deliverable creation.
• Apply formatting and styling techniques to create and edit materials efficiently.
• Help develop strategies to enhance user engagement.
• Create and update charts, diagrams, and other visuals.
• Ensure designs adhere to brand guidelines.
• Communicate project status, identify potential issues, and ask questions to support timely project completion.
• Collaborate with the account management team on client revisions to materials.
• Review and proof designs for errors and accuracy.
• Finalize files for printing or electronic publication and organize materials according to the current filing system.
• Assist with other design projects, such as flyers, emails, and landing pages, as assigned.

Benefits

• Company-paid life insurance.
• Long-term and short-term disability.
• Medical, dental, and vision plans.
• FSA/HSA plans.
• 401(k) with company match.
• Additional voluntary benefits, including critical illness, accident insurance, hospital indemnity, supplemental life insurance, legal and identity protection, and pet benefits.
• Generous PTO.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed