Marketing Proposal Specialist

EAB•Philadelphia, PA

1d•Hybrid

About The Position

Hybrid, a division of EAB, is seeking a skilled and strategic Marketing Proposal Specialist to join their New Business team. This role is crucial for the business development pipeline, responsible for creating compelling and compliant proposals that highlight Hybrid's value to higher education partners and contribute to expanding access to quality education. The specialist will manage the entire proposal writing process, from assessing strategic fit to writing, editing, and coordinating final submissions. This position requires excellent writing skills, meticulous attention to detail, and a strong understanding of either the higher education sector or the advertising/agency environment, ideally both. As a key component of Hybrid's new business initiatives, this role will significantly contribute to the company's growth by articulating its mission and expertise into successful proposals. The role is based in the Philadelphia, PA office, with an initial three-month in-office onboarding period, followed by a hybrid schedule of three days in-office and two days remote. The official internal title for this position is Bid Writer.

Requirements

Bachelor's degree in English, Communications, Marketing, Public Administration, or a related field
3-5+ years’ experience in proposal writing, bid management, or strategic writing for an agency, education institution, nonprofit, or public-sector entity
Demonstrated experience producing long-form written content (e.g., 30–80+ page proposals, reports, or equivalent complex documents)
Deep familiarity with procurement and RFP processes, especially in higher education or advertising contexts
Exceptional writing, editing and research capabilities
Strong organizational and project management skills; ability to balance multiple deadlines and priorities
Proven ability to work independently and drive projects forward with minimal oversight
Strong judgment in identifying when to seek input, escalate questions, or align stakeholders

Nice To Haves

Strategic thinking with attention to detail, able to zoom in and out between compliance and storytelling
Familiarity with higher education, demonstrated through professional experience rather than solely academic exposure
Comfort collaborating across functions in a fast-paced environment
Commitment to embracing a continual learning environment and contributing to a dynamic and welcoming culture of fairness, authenticity, and belonging in support of EAB’s mission, values, and aspiration.

Responsibilities

Research and identify relevant RFP, RFI, and procurement opportunities across higher education.
Evaluate strategic fit with Hybrid’s capabilities and growth goals.
Log and track opportunities in the content management system (TMS/SharePoint).
Lead proposal content development from structure to storytelling, ensuring submissions are tailored, persuasive, and clearly aligned with evaluation criteria.
Write, edit, proofread, and format long-form submissions across digital, creative, and media scopes.
Translate complex technical and strategic information into compelling prose.
Collaborate with internal stakeholders (Client Operations, Research, Creative, Account Management) to source content, insights, and case studies.
Own the full proposal lifecycle from initial research to on-time submission.
Manage timelines, assign content tasks (where applicable), and oversee quality control.
Maintain version control and compliance with submission requirements.
Recommend proposal enhancements, process improvements, and pitch positioning.
Support knowledge base development by capturing reusable content and updating case studies.
Translate proposal language into pitch presentations and decks as needed.

Benefits

Medical, dental, and vision insurance plans; dependents and domestic partners eligible
20+ days of PTO annually, in addition to paid firm and floating holidays
Daytime leave policy for community service and flextime for fitness activities (up to 10 hours per month each)
401(k) retirement savings plan with annual discretionary company matching contribution
Health savings account, healthcare and dependent care flexible spending account, and pre-tax commuter plans
Employee assistance program with counseling services and resources available to all employees and immediate family
Wellness programs including gym discounts, incentives to promote healthy living, and family access to the leading app for sleep, meditation, and relaxation
Fertility treatment coverage and adoption or surrogacy assistance
Paid parental leave with phase back to work program for birthing and non-birthing parents
Access to milk shipping service to support nursing employees during business travel
Discounted pet health insurance coverage for dog and cat family members
Company-provided life, AD&D, and disability insurance
Financial wellness resources and membership in a robust employee discount program
Access to employee resource groups, merit-based advancement, and dynamic professional growth opportunities