Marketing Proposal Specialist
About The Position
Wood, Patel & Associates, Inc. (WOODPATEL), the #1 ranked civil engineering firm in Arizona, is seeking a Marketing Proposal Specialist to lead and manage the firm’s proposal process from start to finish. This role is highly visible and plays a critical part in positioning the firm for success through strategic, high-quality, and client-focused submittals. The ideal candidate is an organized, detail-oriented professional with strong communication skills who thrives in a deadline-driven environment. This individual will serve as a central coordinator between internal teams and external clients, ensuring all proposals, qualifications, and presentations are executed with consistency, accuracy, and professionalism.
Requirements
- 3+ years of experience managing proposals in the A/E/C industry
- Proven ability to manage multiple deadlines and priorities simultaneously
- Strong writing, editing, and organizational skills with exceptional attention to detail
- Ability to work independently while collaborating across teams
- Advanced proficiency in Adobe InDesign and Microsoft Office
- Required proficiency with Microsoft Word, PowerPoint, and Outlook; working knowledge of Adobe Photoshop, Illustrator.
Nice To Haves
- Bachelor’s degree in Marketing, Communications, Journalism, or related field preferred. Industry experience may replace this requirement.
- Graphic design and presentation development experience a plus
Responsibilities
- Own and manage the full proposal lifecycle from kickoff through submission for RFQs, RFPs, and SOQs
- Serve as the central coordinator between technical staff, leadership, and deadlines
- Develop, edit, and assemble compelling proposal content, including project descriptions, resumes, and narratives
- Ensure compliance with all client requirements, including formatting, content, and submission guidelines
- Manage proposal schedules, deadlines, and deliverables to ensure on-time, high-quality submissions
- Coordinate and prepare client-facing materials and presentations, including interview decks and logistics
- Maintain and update proposal databases (resumes, project sheets, boilerplate content)
- Manage client and vendor registrations and prequalification requirements
- Support business development efforts by tracking opportunities and assisting with pursuits
- Identify opportunities to improve proposal processes, quality, and efficiency
Benefits
- Competitive pay with performance-based bonus opportunities
- Generous PTO plan with paid holidays
- Health, Dental, and Vision coverage
- Flexible schedule including half-day Fridays
- 401(k) with employer matching
- Company-paid LTD/STD/Life Insurance
- Employee Assistance Program
- In-house training and mentorship programs
- Employee appreciation events
- Matching employee contributions to St. Mary's Food Bank Alliance
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
