Marketing & Proposal Coordinator

Thompson Engineering•Tampa, FL

4d•Hybrid

About The Position

This is a hybrid role built on one core skill: pulling great information out of busy, smart people and turning it into polished, external-facing content, with AI as a genuine force multiplier, not a novelty. The proposal half involves monitoring RFP activity, building and running a qualification process, owning responses from intake through submission, handling pre-sales meetings, running debriefs, and building a reusable content library. The marketing half involves supporting the Head of Marketing Communications on blog writing, editing, and case study production, managing social media output, and directing AI tools effectively. The role offers a unique opportunity to build the proposal function and help define the marketing voice from the ground up, with direct reporting to the Head of Marketing Communications.

Requirements

3–6 years of proposal, RFP, or capture experience, ideally combined with marketing or content production
Excellent writing and editing skills across formats
Genuine fluency with AI tools (Claude, ChatGPT) as part of your everyday drafting and research process
Comfort extracting information from busy senior technical and executive contributors
Strong project management instincts: you can juggle a deadline, a checklist, and a half-dozen contributors at once

Nice To Haves

Government contracting experience (state or federal) is a significant plus

Responsibilities

Monitor RFP activity across enterprise, state, local, and federal channels (SAM.gov, BidNet, GovWin, and more)
Build and run a qualification process so we focus only on winnable opportunities
Own responses from intake through submission, including writing, editing, version control, and coordinating internal reviewers and subject matter experts
Handle pre-sales meetings, clarification calls, and Q&A during live pursuits
Run debriefs on losses and feed lessons back into how we qualify and respond
Build a reusable content library (boilerplate, case studies, certifications, pricing language) that compounds over time
Partner with our sibling companies' established proposal teams to learn their playbook and open the door to joint pursuits
Support our Head of Marketing Communications on blog writing, editing, and case study production
Manage Sourcetoad's social media output, including scheduling, light copywriting, and engagement
Direct AI tools effectively to multiply output, while keeping everything sounding like Sourcetoad, not like AI