Marketing Proposal Assistant
About The Position
Logan Simpson is seeking a regular full-time Marketing Proposal Assistant (internal title: Marketing Coordinator) to join their award-winning, multidisciplinary consulting firm. This role will provide key support to the corporate Marketing team and administrative support for the Flagstaff office. The position offers a hybrid remote schedule and is based out of the Flagstaff, AZ office. Logan Simpson is a firm of over 150 professionals across six offices in the western United States, specializing in environmental planning, cultural resource management, community planning, and landscape architecture design services. They are committed to guiding responsible change and value integrity, creativity, excellence, empowerment, stewardship, and teamwork.
Requirements
- Bachelor’s degree in Marketing, Business, Communications, Environmental Studies or related field; or equivalent experience in lieu of degree.
- Proactive, detail-oriented, and organized.
- Familiarity with Microsoft Office products and Adobe Creative Cloud products.
- Excellent writing skills.
- Ability to work in a fast-paced environment, multi-task, and adjust to daily changes in priorities to meet deadlines.
- Good interpersonal skills, and a desire to work both independently and in a team environment.
- Ability to work in the office 3 days per week on average.
Nice To Haves
- Related experience in marketing or administrative preferred but not required.
Responsibilities
- Sort, review, and distribute leads and Requests for Proposals (RFPs).
- Monitor and search platforms such as SAM.gov, GSA eBuy, and relevant state/local and tribal procurement portals for opportunities matching the firm's core services.
- Enter pertinent leads data into and maintain updates in our Vantagepoint database.
- Distribute weekly calendar updates to senior staff and firm leaders.
- Assist proposal specialists with preparation of statements of qualifications/proposals.
- Set up meetings for lead reviews, proposal kick-offs, etc. with business line leaders.
- Assist with business development and proposal data management.
- Perform general front-desk clerical tasks including answering phones, maintaining and ordering office supplies, printing and scanning materials for project teams, and sending and receiving mail and deliveries.
- Perform a range of staff and operational support activities.
- Coordinate company vehicle schedule, vehicle maintenance, and mileage log inventories.
- Assist with additional administrative or project tasks as needed, depending on workload availability.
Benefits
- Medical, dental and vision plans
- Paid Life/AD&D
- Short-Term and Long-Term Disability coverage
- 401(k) with a firm match
- Robust Employee Assistance Program with free counseling and mental health services
- Paid Time Off starting at 18 days per year
- 9 paid holidays
- Support for professional conferences and trainings
- Internal leadership development and innovation program
- Tuition reimbursement
- Bonus programs for peer-reviewed publications and academic achievements
- Wellness program with $125 annual Wellness Bucks allowance
- Paid Costco memberships
- Babies-at-Work program
- Paid parking
- Paid public transit costs
- Hybrid work schedule allowing for 2 days of remote work per week
- Flexible schedules such as 4 x 10, 9 x 80, or 4 ½ day schedules
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
