Marketing Proposal Assistant
About The Position
This hybrid role will provide key support to our corporate Marketing team and provide administrative support for the Flagstaff office. The Marketing Proposal Assistant will be responsible for sorting, reviewing, and distributing leads and Requests for Proposals (RFPs), monitoring procurement portals for opportunities, entering leads data into the Vantagepoint database, distributing weekly calendar updates, assisting proposal specialists with statements of qualifications/proposals, setting up meetings, and assisting with business development and proposal data management. Additionally, the role will handle general front-desk clerical tasks, coordinate company vehicle schedules and maintenance, and assist with other administrative or project tasks as needed.
Requirements
- Bachelor’s degree in Marketing, Business, Communications, Environmental Studies or related field; or equivalent experience in lieu of degree.
- Familiarity with Microsoft Office products and Adobe Creative Cloud products
- Excellent writing skills.
- Ability to work in a fast-paced environment, multi-task, and adjust to daily changes in priorities to meet deadlines.
- Good interpersonal skills, and a desire to work both independently and in a team environment.
- Ability to work in the office 3 days per week on average.
Nice To Haves
- Related experience in marketing or administrative preferred but not required.
- Proactive, detail-oriented, and organized.
Responsibilities
- Sort, review, and distribute leads and Requests for Proposals (RFPs)
- Monitor and search platforms such as SAM.gov, GSA eBuy, and relevant state/local and tribal procurement portals for opportunities matching the firms core services
- Enter pertinent leads data into and maintain updates in our Vantagepoint database
- Distribute weekly calendar updates to senior staff and firm leaders
- Assist proposal specialists with preparation statements of qualifications/proposals
- Set up meetings for lead reviews, proposal kick-offs, etc. with business line leaders
- Assist with business development and proposal data management
- General front-desk clerical tasks including answering phones, maintaining and ordering office supplies, printing and scanning materials for project teams, and sending and receiving mail and deliveries
- Perform a range of staff and operational support activities
- Coordinate company vehicle schedule, vehicle maintenance, and mileage log inventories
- Assist with additional administrative or project tasks as needed, depending on workload availability
Benefits
- medical, dental and vision plans
- paid Life/AD&D
- Short-Term and Long-Term Disability coverage
- a 401(k) with a firm match
- a robust Employee Assistance Program with free counseling and mental health services
- Paid Time Off starting at 18 days per year available as accrued
- 9 paid holidays
- Support for professional conferences and trainings
- internal leadership development and innovation program
- tuition reimbursement
- bonus programs for peer-reviewed publications and academic achievements
- work on a variety of interesting projects
- Wellness program with $125 annual Wellness Bucks allowance
- paid Costco memberships
- Babies-at-Work program
- paid parking
- paid public transit costs
- Hybrid work schedule allowing for 2 days of remote work per week depending on the position
- flexible schedules such as 4 x 10, 9 x 80, or 4 ½ day schedules
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
