Coord Strategic Program Marketing

AOPA•Frederick, MD

8d•$24 - $25•Onsite

About The Position

The Marketing Project Coordinator brings structure, clarity, and accountability to marketing AOPA Foundation aviation programs. Working directly with the Director of Program Marketing, this role turns program goals, ideas, and requests into organized marketing campaigns and initiatives that engage audiences and advance the Foundation’s mission. The coordinator manages projects from intake through delivery, defining plans, schedules, deliverables, dependencies, and approvals while keeping stakeholders aligned across Creative, Digital, Social, Web, Email, PMO, Data, and Analytics teams. The role monitors progress, workload, capacity, risks, and resource constraints; supports prioritization and problem-solving; and helps reduce delays and rework while maintaining quality and consistency. It coordinates multichannel digital and print campaign production, reviews materials for accuracy and compliance, maintains campaign calendars and asset libraries, and prepares project and performance reporting. The coordinator also uses approved AI-assisted and productivity tools responsibly, reviewing outputs for accuracy, clarity, brand voice, and compliance. The position is based at AOPA’s Frederick, Maryland, office and works in an office setting. Typical hours are 8:30 a.m. to 5 p.m., Monday through Friday, with a one-hour lunch break. Some travel, up to 10% of the time, may be required for general aviation or industry-related events. The hourly range is $23.50–$25.00, depending on education and experience.

Requirements

Associate degree in marketing, communications, business, project management, or a related field, or an equivalent combination of education and relevant experience.
At least 2 years of experience in marketing, communications, project coordination, or a related role involving multiple projects and stakeholders.
Strong project coordination and organizational skills, including planning, prioritization, scheduling, deadline management, follow-through, and attention to detail.
Strong written, verbal, proofreading, and interpersonal communication skills, with the ability to communicate effectively across teams and stakeholder groups.
Ability to coordinate cross-functional work, identify risks or roadblocks, exercise sound judgment, and proactively resolve or escalate issues.
Proficiency with Microsoft Office applications and working knowledge of collaborative project or work-management tools.
Ability to organize, track, and summarize project and marketing information using spreadsheets, reports, dashboards, or similar tools.
Ability to manage competing priorities in a fast-paced environment, adapt to changing needs, take initiative, and maintain accuracy and quality with limited oversight.

Nice To Haves

Bachelor’s degree in marketing, communications, business, project management, or a related field.
At least 3 years of relevant experience in product marketing, including coordination of multichannel digital and print marketing campaigns and projects.
Experience with Wrike or a comparable work-management platform and experience developing or improving workflows and processes.
Familiarity with campaign production, creative review, brand standards, asset management, performance reporting, and quality-control processes.
Experience working with creative, digital, web, email, social, data/analytics, vendors, agencies, or similar internal and external partners.
Experience or demonstrated interest in aviation, education, nonprofit, association, or other mission-driven organizations.

Responsibilities

Coordinate marketing projects from initial request through final delivery, establishing scope, priorities, schedules, deliverables, and approval requirements.
Translate requests into project plans with tasks, owners, timelines, dependencies, milestones, and review points.
Build, maintain, and manage project schedules and status updates in Wrike; monitor progress and communicate schedule conflicts or changes.
Coordinate execution of marketing campaigns within agreed scope, timelines, and budgets.
Identify risks, resource constraints, and dependencies, and coordinate solutions or escalate issues as appropriate.
Coordinate project intake, clarify requirements and priorities, identify missing information, and communicate timelines, constraints, and changes.
Maintain visibility into project status, team capacity, and competing demands to support prioritization and resource planning.
Identify workflow inefficiencies and recommend or implement improvements; document repeatable marketing processes.
Coordinate with internal teams, external agencies, vendors, and production partners to align requirements, schedules, deliverables, handoffs, and quality expectations.
Track program owner reviews and approvals, follow up on decisions, and keep stakeholders informed of changes and outstanding items.
Coordinate timelines and production requirements for multichannel digital and print campaigns and collateral.
Track deliverables through development, review, approval, production, and launch; coordinate proofing and delivery.
Assist with proofreading copy and reviewing materials for accuracy, clarity, consistency, and alignment with project objectives.
Confirm assets, links, landing pages, approvals, and other launch components are ready by deadlines; communicate potential delays.
Review materials for consistency with AOPA brand guidelines, project requirements, and quality standards, and confirm required legal, operational, and stakeholder reviews are complete.
Coordinate revisions and follow-up reviews; escalate quality or compliance concerns before launch.
Build, maintain, and monitor the Program Marketing campaign calendar and keep project timelines and milestones current.
Maintain organized digital and physical asset libraries with consistent naming conventions, version control, and easy retrieval.
Flag resource concerns to the Director of Program Marketing and maintain visibility into upcoming commitments and production needs.
Prepare project status reports covering progress, milestones, risks, blockers, resource constraints, and decisions needed; maintain accurate project documentation.
Compile campaign metrics, website traffic data, and performance reports, coordinating with Web, Data, and Analytics teams as needed.
Communicate meaningful project-status changes promptly and support reporting that informs decisions, prioritization, and continuous improvement.
Use approved AI-assisted and productivity tools to support project coordination, routine communications, information summaries, and workflow efficiency; review outputs and follow AOPA policies for AI use.

Benefits

Flight training to earn a Private Pilot License for free and an annual flight proficiency program.
Medical, dental, and vision insurance for employees and dependents, available the first of the month following the start date.
Flexible Spending Plans.
Health Savings Plan with employer contribution for eligible participants.
401(k) retirement plan with company match and annual discretionary supplemental employer contribution.
Company-paid short- and long-term disability insurance.
Company-paid life insurance and AD&D insurance, with the option to buy additional coverage.
Paid time off: 17 days accrued during the first year, with accruals increasing based on tenure.
12 paid holidays.
Three personal days, prorated based on hire date.
One volunteer day, prorated based on hire date.
Work From Home Fridays.
Paid parental leave.
AOPA membership.
Employee Assistance Program.
Wellness Program with the opportunity to earn medical insurance premium discounts.
Gym reimbursement program.
Supplemental insurance options, including critical illness, accident, and hospital indemnity.
Tuition reimbursement program.
Discount on AOPA merchandise.
Free coffee, tea, and hot cocoa.