Marketing Operations Coordinator

Westwood Professional Services • Minnetonka, MN

3d • Onsite

About The Position

The Marketing Operations Coordinator provides administrative, marketing, and organizational support to Westwood's Brand & Marketing team, helping enhance the consistency and alignment of Westwood's brand image, messaging, and communications across the organization. Reporting to the Director, Marketing, this role supports a wide range of marketing operations, branded collateral, and internal/external communications initiatives, applying strong attention to detail, organization, and creative talent to keep projects moving forward. This is a strong opportunity for a highly motivated, detail-oriented professional to grow within a fast-paced, collaborative marketing team.

Requirements

• 1–3 years in marketing, graphic production, project coordination, or a related role, or a degree in marketing, communications, business, or a related field.
• Working knowledge of Adobe Creative Suite (InDesign, Photoshop, Illustrator), Canva, and Microsoft Office.
• Strong organizational skills and the ability to juggle multiple priorities and deadlines accurately.
• Comfortable learning new platforms and figuring out how systems, processes, and data fit together.
• Clear written and verbal communication across teams and levels.

Nice To Haves

• Experience administering a digital asset management platform, CRM, or CMS.
• Familiarity with SEO, keyword research, or website analytics (GA4, Data Studio).
• Interest in AI-enabled marketing tools and emerging technology.

Responsibilities

• Owns and manages the company-wide digital asset management system (OpenAsset), including organization, tagging, uploads, and standards.
• Supports the organization, maintenance, and data integrity of other marketing platforms (HubSpot, Semrush, Profound, and related applications).
• Helps research and implement AI tools and emerging technologies that improve teamwork.
• Provides basic SEO and keyword research to support website, content, and social media optimization.
• Coordinates and submits national and local award submittments.
• Pitches in on team initiatives and projects as priorities evolve.
• Coordinates revision requests and maintains a collateral library of current, approved versions that are organized, accessible, and clearly communicated.
• Rebrands Word documents and PowerPoints to align with brand standards.
• Resizes and optimizes graphics using brand-approved templates for web, video, social, and print.
• Supports coordination of portrait, project, and culture photography.
• Coordinates branded event materials from start to finish, including booth graphics, handouts, promotional items, and social campaigns.
• Manages promotional item requests and related communications in alignment with brand standards.
• Maintains the trade show calendar and keeps the team on track with pre-show checklists, deadlines, and deliverables.
• Assists with team billing and invoicing for vendor payments, bank/credit card statements, and other needs.
• Assists with website updates, social media posting, intranet posts, and other communications as needed.

Benefits

• Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
• We believe that diverse backgrounds strengthen our business.
• This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree