Marketing Operations Coordinator

Baillie Lumber • Raleigh, NC

13h • Onsite

About The Position

The Marketing Operations Coordinator is a full-time, on-site position responsible for keeping the Marketing and Sample Departments organized, accurate, and on schedule. This hands-on role provides the operational support needed to keep day-to-day work moving efficiently.

Requirements

• Exceptional organization and meticulous attention to detail.
• Demonstrated experience using ChatGPT and Claude in a professional setting.
• Strong follow-through and ability to manage multiple priorities.
• Proficient with Outlook, Teams, Word, and Excel; comfortable learning new systems.
• Clear communicator with sound judgment and willingness to ask questions.
• Ability to work independently and adapt to changing priorities.
• Ability to lift up to 20 lbs. and assist with packaging, inventory, and shipments.
• Ability to pass required background screening and drug testing.

Nice To Haves

• 2+ years of experience in operations, project coordination, administrative support, inventory, fulfillment, or marketing support.

Responsibilities

• Manage sample and display transfers, including paperwork, system updates, labeling, shipping, and final verification.
• Monitor inventory and coordinate replenishment, counts, packaging, staging, and discrepancy resolution.
• Track projects, deadlines, approvals, and follow-ups.
• Coordinate promotional materials, branch shipments, swag, vendors, and event logistics.
• Maintain organized files, procedures, purchase records, receipts, and invoice documentation.
• Provide administrative and operational support to the Marketing and Sample Departments.
• Use ChatGPT, Claude, and other AI platforms to organize information, draft communications, create procedures, summarize information, and improve workflows.
• Identify opportunities to simplify or automate repetitive processes and verify AI-generated work for accuracy.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed