Marketing Executive Administrator / Project Coordinator

Soboba Casino • San Jacinto, CA

5d • Onsite

About The Position

The Marketing Executive Administrator / Project Coordinator provides high-level administrative, operational, and project coordination support to Marketing leadership. This role serves as a central point of organization for department initiatives, executive communications, contracts, reporting, and cross-functional coordination, ensuring projects and operational priorities are executed efficiently and accurately.

Requirements

• Must be 21 years of age or older
• High School Diploma or equivalent required
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) required
• Must be able to perform basic mathematical calculations and work with spreadsheets
• Must be able to provide evidence of eligibility to work in the United States of America.
• Ability to obtain and maintain a valid Soboba Tribal Gaming Commission license.
• Required to submit to and obtain negative results on all drug and/or alcohol testing.

Nice To Haves

• Associate’s Degree in Business Administration or related field preferred
• Minimum of 3–5 years of experience in an executive administrative role preferred
• Prior experience supporting senior leadership strongly preferred
• Experience in a marketing, casino, or hospitality environment preferred
• Experience with systems such as purchasing, payroll, or vendor management platforms preferred
• Strong analytical, organizational, and time management skills
• Ability to manage multiple projects and deadlines simultaneously
• Excellent written and verbal communication skills
• Any combination of education, experience, and training that provides the required knowledge, skills, and abilities

Responsibilities

• Provide direct administrative and operational support to the Chief Marketing Officer, Director of Marketing, and Director of Player Development
• Coordinate and track Marketing projects, promotions, and events, including key property initiatives (e.g., New Year’s Eve, Super Bowl, Bingo, seasonal promotions, and special events)
• Maintain and monitor project timelines, deliverables, and follow-ups to ensure timely completion of departmental initiatives
• Prepare and develop executive-level communications, including emails, reports, presentations, and correspondence
• Assist in the development of spreadsheets, reports, and data tracking tools to support marketing analysis and decision-making
• Prepare PowerPoint presentations and reporting materials for leadership review
• Draft, revise, and manage Marketing contracts and Action Items using approved templates; coordinate with Legal for final review
• Track contract progress, approvals, and signatures, including Tribal Council approvals
• Assist in the preparation, submission, and tracking of STGC documentation and approvals
• Process requisitions within the purchasing system and maintain accurate records
• Coordinate vendor onboarding, licensing, and renewals
• Track marketing invoices, advertising contracts, and accruals; partner with Accounts Payable to ensure timely and accurate processing
• Assist with TCR updates and track all Marketing Action Items
• Maintain organized files, records, and documentation to support audits and operational needs
• Record and manage employee payroll documentation in Kronos
• Order, distribute, and monitor departmental supplies
• Serve as a liaison between Marketing, Player Development, Finance, Legal, and other departments to ensure clear communication and alignment
• Maintain confidentiality of proprietary and sensitive information
• Must be physically present to work a regular, reliable, and predictable work schedule in accordance with business demands, and maintain a consistent and regular attendance record.
• Perform special projects and other responsibilities, tasks, or duties as requested.

Benefits

• 401k Plan
• Basic Life Insurance (employer paid) with the option to purchase Supplemental Life Insurance
• Medical available to employees at a significantly reduced cost. Dental & Vision paid for the employee.
• Employee Assistance Program
• Wellness Program (Annual Health Fair, Wellness Education, and Incentive Programs)
• Paid Time Off
• Reward and Recognition Program (Quarterly, and Annually)
• Team member Incentives
• Discounted Team member meal

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED