Marketing Events Specialist

Paragon Microorporated•Buffalo Grove, IL

16h•Onsite

About The Position

Paragon Micro is seeking a Marketing Events Specialist to coordinate and execute events for its commercial and federal customers, partners, and sales teams. The role manages event logistics from initial coordination through onsite execution and follow-up, including trade shows, networking events, customer experiences, partner symposiums, and floor days. Working closely with the Senior Director of Marketing, Digital Marketing Manager, Senior Content Specialist, Partner Managers, and sales teams, the specialist turns approved event plans into organized, professional experiences. The position is based onsite at the company’s corporate headquarters in Buffalo Grove, Illinois, and requires regular in-office work. Travel and occasional evening or weekend work are required based on the event calendar. The role also supports event promotion and materials, tracks budgets and sponsorship deliverables, maintains attendance records, coordinates sales follow-up, and prepares event recaps. Success is measured by delivering events on schedule and within approved budgets, communicating clearly with stakeholders, fulfilling and documenting sponsorship commitments, and improving event processes over time.

Requirements

Approximately 2 or more years of experience coordinating events, trade shows, hospitality programs, or marketing activities.
Experience managing an event from planning through execution and follow-up.
Strong organization, attention to detail, and follow-through across multiple projects.
Clear, professional communication and confidence working with customers, partners, vendors, and internal teams.
Comfort tracking budgets, maintaining spreadsheets, and using project management and registration tools.
A practical approach to problem-solving and ability to stay composed when plans change.
Willingness to travel and work occasional evenings and weekends based on the event calendar.
Must be a U.S. citizen.

Nice To Haves

Bachelor’s degree in Marketing, Communications, Hospitality, or a related field; equivalent experience is welcomed.
Experience with B2B or technology events, partner sponsorships, HubSpot, Canva, or Microsoft SharePoint.

Responsibilities

Coordinate commercial and federal trade shows, tabletop exhibits, networking events, customer experiences, partner symposiums, and floor days.
Maintain the event calendar, project timelines, checklists, and regular status updates.
Manage event logistics, including registration, venues, catering, vendors, shipping, event materials, and attendee arrangements.
Prepare event briefs for sales teams and partners covering schedules, objectives, responsibilities, and onsite details.
Attend and execute assigned events, manage setup and breakdown, and address issues as they arise.
Act as the primary logistics contact for event organizers, vendors, participating partners, and internal teams.
Coordinate partner participation, branding requirements, and sponsorship deliverables with Partner Managers.
Work with sales teams on invitations, attendee lists, customer meetings, and event participation.
Coordinate registration pages, invitations, reminders, and follow-up communications with the Digital Marketing Manager.
Provide the Senior Content Specialist with briefs and deadlines for signage, presentations, promotional materials, and event content.
Manage event supplies, branded merchandise, exhibit assets, and inventory.
Arrange photography or capture event highlights for marketing and partner reporting.
Obtain vendor quotes, track spending against approved budgets, and organize invoices and receipts.
Flag budget changes, missed deadlines, and other risks early and propose practical solutions.
Maintain registration and attendance records and coordinate timely handoff of event contacts for sales follow-up.
Collect sponsorship documentation and proof of performance for partner-funded activities.
Prepare event recaps covering attendance, spending, feedback, and recommendations for improvement.