Marketing & Events Specialist

Torc Robotics • Fort Worth, TX

4h • $75,700 - $91,000

About The Position

The Marketing & Events Specialist supports the planning and execution of corporate events, trade shows, industry conferences, recruiting initiatives, and customer engagements. The role manages event logistics, marketing assets, vendor activities, budgets, and operational processes to deliver high-quality experiences that represent the Torc brand. It involves hands-on support across the full event lifecycle, from planning and preparation through onsite execution and post-event follow-up, and requires frequent travel and extended event schedules.

The specialist coordinates event plans and logistics, manages vendors and event-related purchasing, tracks budgets and performance, and helps ensure marketing materials meet brand standards. The role works closely with Marketing and cross-functional partners, represents Torc at events, and prepares reporting and recommendations to improve event outcomes. The position may involve travel of up to 70% and occasional evenings, weekends, and extended hours during event execution.

Requirements

• Associate's degree in marketing, communications, event management, business administration, hospitality, art, or a related field; an equivalent combination of education and relevant experience may be considered.
• 2–5 years of experience coordinating and executing corporate events, trade shows, conferences, marketing programs, or related projects, with demonstrated ownership of logistics, vendor management, stakeholder communication, and project execution.
• Experience managing multiple projects and deadlines simultaneously and working cross-functionally.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities in a fast-paced environment.
• Ability to remain professional, positive, composed, and solution-oriented under pressure, tight deadlines, and unexpected challenges.
• Ability to develop and execute processes, exercise sound judgment, solve problems, and respond quickly to time-sensitive operational challenges.
• Ability to understand strategic objectives and translate them into detailed execution plans and action items.
• Strong verbal and written communication skills and ability to build positive working relationships across a diverse workforce and communicate detailed plans succinctly to various stakeholders.
• Demonstrated customer-service mindset and collaborative approach with internal and external stakeholders.
• Ability to ethically handle sensitive and confidential information.
• Valid U.S. driver's license with a safe driving record; transportation to locations away from the primary worksite is required.
• Ability to travel frequently domestically, up to 70%, including overnight travel; ability to obtain a passport and appropriate travel documentation if required.
• Ability to work occasional evenings, weekends, and extended hours during event execution; ability to work flexible schedules, including early mornings, evenings, and weekends as event activities require.
• Ability to collaborate across locations and time zones.
• Wear appropriate personal protective equipment when required in designated areas.
• Comply with Torc's alcohol and drug policy when operating a vehicle, including pre-employment, post-incident, and randomized drug testing.
• Ability to stand and walk for extended periods during event setup and execution.
• Ability to assist with loading, unloading, transporting, and organizing event materials, displays, promotional items, and shipping containers in accordance with safety guidelines.
• Ability to work occasionally outdoors and in varying weather conditions.
• Commitment to continuous learning and professional development related to event management, marketing, and industry best practices.

Nice To Haves

• Bachelor's degree preferred.
• Previous experience supporting corporate events, conferences, trade shows, recruiting events, or customer-facing programs.
• Demonstrated interest in event planning and desire to grow within the events industry.
• Experience working with external vendors, suppliers, venues, or service providers.
• Experience with Microsoft Office Suite, Outlook, Zoom, Teams, Google Workspace, Asana, event technology platforms, Salesforce, Adobe Creative Suite, Canva, or similar platforms.
• Basic graphic design capabilities, strong visual judgment, and an eye for brand-consistent creative execution.
• Portfolio examples of event-related collateral, presentations, signage, promotional materials, or events supported.
• Knowledge of autonomous vehicle technology, transportation, logistics, or the trucking industry.

Responsibilities

• Coordinate and execute trade shows, conferences, recruiting events, customer engagements, and internal company events from planning through post-event completion.
• Manage event logistics, including registration, venue coordination, shipping and receiving, inventory, travel arrangements, and event-material preparation.
• Serve as a primary point of contact for event stakeholders, vendors, venues, and internal partners.
• Develop and maintain event project plans, schedules, timelines, and checklists; identify risks and drive deliverables to completion.
• Partner with Marketing and cross-functional stakeholders to support event objectives, attendee experiences, and business outcomes.
• Represent the Torc brand professionally at industry events, communicate approved messaging, and direct technical or business inquiries to appropriate subject matter experts.
• Maintain working knowledge of Torc products, industry position, and strategic messaging to support event goals and attendee engagement.
• Troubleshoot event-related challenges, exercise sound judgment, and escalate issues when appropriate.
• Prepare post-event reports evaluating attendance, engagement, costs, ROI, event effectiveness, and recommendations for improvement.
• Manage logistics, registration, and coordination of pre-event and onsite activities for the Torc Autonomous Advisory Council.
• Manage event-related purchase requests, vendor documentation, invoicing, procurement, budgets, expenses, purchase orders, and forecasts.
• Maintain event calendars, project documentation, vendor records, contracts, inventory tracking systems, and audit-ready records and processes.
• Coordinate shipping, receiving, storage, and distribution of event materials and branded assets.
• Own vendor communications and support contract administration throughout the event lifecycle.
• Manage production and delivery of event marketing materials, presentations, signage, promotional items, and branded collateral using established brand standards.
• Partner with the Brand Manager and external vendors to ensure event materials accurately reflect company branding and messaging.
• Maintain inventories of event assets, including graphics, photography, video content, displays, and promotional materials.
• Coordinate event promotion and attendee communications with Marketing, social media, PR, and Recruiting teams.
• Work with Marketing Operations, Social Media, PR, and Event Leadership to track event metrics, attendee engagement, lead generation, and other key performance indicators.
• Maintain event reporting dashboards and provide accurate data for business reviews and leadership reporting.
• Analyze event performance against goals and recommend ways to improve efficiency, attendee experience, and return on investment.
• Prepare post-event summaries comparing outcomes with planning assumptions, budget expectations, and success criteria.

Benefits

• Competitive compensation package with a bonus component and stock options.
• 100% paid medical, dental, and vision premiums for full-time employees.
• 401(k) plan with a 6% employer match.
• Flexible schedule and generous paid vacation available immediately after the start date.
• AD&D and life insurance.
• Compensatory time may be provided for extended event schedules, weekend events, and significant travel commitments in accordance with company policy.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree