Marketing Events Specialist

Ventura Foods • Irvine, CA

59d • $55,408 - $83,778 • Remote

About The Position

The Event & Marketing Services Specialist brings the Ventura Foods brand to life through event execution and marketing support. The role owns planning and execution for select channel-specific events and supports the Senior Manager with major industry programs. It manages event logistics and promotional inventory and coordinates workflows that help teams prepare and execute events effectively.

The Specialist coordinates event timelines, registration, materials, vendor communications, event-asset preparation and shipping, and on-site readiness. The role supports tradeshow lead-generation reporting and partners with an external agency on promotional inventory, reorders, vendor communications, budgets, and expenses. It also helps maintain digital marketing assets and promotional materials, keeps asset libraries current, and supports invoice processing, purchase orders, budget tracking, internal communications, and day-to-day team coordination. Travel may be up to 25%.

Requirements

• Bachelor's or Associate's degree in Marketing, Business, Hospitality Management, or a related field, or an equivalent combination of education and experience.
• 2–4 years of experience in event planning, hospitality, project management, or a related field.
• Ability to deliver work on time against deadlines.
• Ability to collaborate successfully with internal and external partners.
• Strong project coordination skills, including managing timelines and delivering against deadlines.
• Strong organizational, communication, and coordination skills, including the ability to manage multiple projects and priorities in a fast-paced environment.
• Detail-oriented and able to manage multiple tasks simultaneously.
• Comfortable communicating and working cross-functionally.
• Working knowledge of marketing materials, point-of-sale materials, promotions, or event execution.
• Ability to manage vendors, interpret budgets, and track spending accurately.
• Proficiency in Microsoft Office, including PowerPoint, Excel, and Outlook.
• Self-starter who can thrive in a fast-paced, execution-focused environment.

Nice To Haves

• Equivalent combinations of education and experience, including 3–4 years of relevant professional experience in lieu of a degree.
• Prior experience leading or coordinating events, vendors, or logistics.
• Excellent grasp of digital and social media use for event marketing and other marketing tactics.
• Experience with CRM systems such as Salesforce, marketing automation, or inventory management tools.

Responsibilities

• Coordinate logistics and execution for select channel-specific events, including NACS, IDDBA, and Pizza Expo.
• Support planning of major industry events, including MenuMasters, IFMA COEX, and IFDA.
• Support event timelines, registration, materials, vendor communication, event-asset preparation and shipping, and on-site readiness.
• Partner with internal teams to ensure events are organized, well-prepared, and consistently represent the brand.
• Assist with monthly reporting on event participation, lead-capture results, and overall tradeshow lead-generation program performance.
• Partner with the external agency responsible for monitoring promotional inventory and providing reorder recommendations.
• Review and secure internal approvals for reorders, coordinate reorder requests and vendor communications, and track budgets and expenses.
• Ensure promotional materials are accurate, approved, and aligned with brand standards before production or restocking.
• Maintain organized documentation and ensure timely distribution of promotional materials to field teams.
• Help maintain, update, and coordinate production of digital marketing assets and promotional materials, including ads, sell sheets, signage, and branded materials.
• Coordinate with internal teams, external vendors, and the Marketing Dashboard agency to ensure materials are accurate, approved, on brand, and delivered on time.
• Maintain organized asset libraries with current, easy-to-use resources for internal and external teams.
• Process invoices, submit purchase orders, track expenses, and update budget-tracking spreadsheets for marketing materials, promotional inventory, and event-related expenses.
• Assist with internal communications and day-to-day coordination across teams.
• Perform additional responsibilities as assigned.

Benefits

• Medical, prescription, dental, and vision coverage beginning on the first day for eligible employees.
• Profit sharing.
• 401(k) matching after eligible criteria are met.
• Paid vacation, sick time, and holidays.
• Employee appreciation events.
• Employee assistance programs.
• Career growth opportunities.
• Training and a supportive manager.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree