Marketing Events Coordinator

RethinkFirst•New York, NY

1d•$60,000 - $80,000•Hybrid

About The Position

RethinkFirst is seeking a creative and highly organized Marketing Events Coordinator to plan and execute impactful events that enhance brand visibility, engage target audiences, and support overall marketing objectives. This role combines event planning, project management, and marketing strategy to ensure exceptional experiences and measurable results from every event.

Requirements

Bachelor’s degree in marketing, Communications, Business, or a related field.
2–4 years of experience in event planning, marketing, or related roles.
Strong organizational skills with the ability to manage multiple projects simultaneously.
Excellent written and verbal communication skills.
Creative problem solver with attention to detail and a proactive mindset.
Proficiency with marketing tools (e.g., HubSpot, social media platforms) and event management software (e.g., Eventbrite, Cvent).
Ability to work flexible hours and travel as needed for events.

Nice To Haves

Graphic design or basic layout skills (e.g., Canva, Adobe Creative Suite).
Familiarity with CRM systems and digital analytics tools.
Experience with virtual event platforms such as Zoom Events, Swoogo, or similar.

Responsibilities

Coordinate all aspects of company events, including conferences, trade shows, webinars, and customer advisory boards.
Develop event timelines, budgets, and checklists to ensure smooth execution.
Manage event logistics such as venue selection, vendor contracts, catering, A/V setup, décor, and travel arrangements.
Collaborate with growth marketers to create event promotion strategies, including email campaigns, social media content, digital ads, and press releases.
Oversee production of event collateral such as signage, swag, and promotional materials.
Ensure consistent branding and messaging across all event touchpoints.
Liaise with internal teams (sales, product, customer success, marketing operations) to align event goals with company objectives.
Manage relationships with vendors, sponsors, and event partners to deliver high-quality outcomes within budget.
Lead set-up, registration, and guest experience to ensure smooth event flow.
Troubleshoot issues in real-time and maintain a professional and positive presence.
Track and report event performance metrics such as attendance, engagement, leads generated, and ROI.
Gather feedback from attendees and stakeholders to continuously improve event strategy.
Manage lead uploads and post-event lead follow-up with sales.