Marketing Events Coordinator

GrowthX AI•San Francisco, CA

23h•Remote

About The Position

GrowthX AI is seeking a Marketing Events Coordinator to manage their San Francisco office and execute in-person events such as customer dinners, client happy hours, and team on-sites. This role offers a unique opportunity to join an early-stage, rapidly growing startup with high impact and visibility. The position involves a split between event management and office operations, providing direct interaction with founders, the GTM team, and customers. The coordinator will gain exposure to the San Francisco tech scene and build a professional network. The role requires end-to-end event execution in the Bay Area and beyond, including sourcing venues, managing vendors, handling contracts, negotiating pricing, and overseeing logistics like registrations, RSVPs, setup, teardown, and post-event follow-up. Collaboration with sales and marketing teams is essential to align on event goals and attendee experience. The position also includes managing the company's swag program and serving as the primary point of contact for all events. Additionally, the coordinator will manage the day-to-day operations of the San Francisco office, ensuring a positive environment for employees and visitors.

Requirements

2–3+ years of experience in office coordination, event management, hospitality, or admin roles.
Based in San Francisco and able to be in the office daily as needed, with flexibility for occasional evenings to work our events.
Extroverted, warm, and high-energy — you genuinely like people, and people like you back.
Insanely high agency and autonomy. You figure stuff out and don't wait to be told.
Extremely organized, with close attention to detail. You run on checklists, own every detail, and never let something slip through the cracks.
Hands-on and willing to lift boxes, haul swag, and set up chairs. No job too small.
Applicants must have legal authorization to work in the country of residence. We are not able to provide employment visa sponsorship at this time.

Nice To Haves

Experience at a growth startup or events agency.
A passion for tech/AI and a clear desire to build a long career in the industry.
AI forward mindset — you don't have to know every AI tool, but you use them in your daily work to be more productive.

Responsibilities

Own end-to-end event execution for GrowthX in the Bay Area and beyond — customer dinners, client happy hours, partner meetups, team offsites, and industry conferences.
Source and secure venues, manage vendor relationships, handle contracts, and negotiate pricing to stretch every event budget.
Run the full logistics loop: registrations, RSVPs, run-of-show, setup, teardown, and post-event attendee follow-up.
Coordinate cross-functionally with sales and marketing to align on goals, guest lists, and the experience we want every attendee to walk away with.
Own our swag program end-to-end — sourcing, ordering, inventory, and fulfillment.
Be on the ground at every event — you're the point person from first vendor email to final cleanup.
Run the day-to-day of our SF office — supplies, snacks, vendors, visitor experience, and everything that makes the office a place people actually want to be.
Be the friendly, organized face of GrowthX for everyone who walks into our office or shows up to our events.