Marketing Events Coordinator

The 'Quin House•Boston, MA

18h•Onsite

About The Position

The 'Quin House is a multi-award-winning modern private social club in Back Bay that brings together a diverse mix of interesting and interested members of all ages, industries, and backgrounds to forge meaningful connections, expand lives and create a community of impact. A vibrant, reimagined hospitality venture intended to enrich the lives of those who join, the club is based on the core principles of providing a place in the city that embraces diversity & inclusivity, stimulating experiences in programming, food and beverage, beautiful design, top-notch hospitality and philanthropy. WHO ARE WE LOOKING FOR? The ‘Quin Marketing Events Coordinator is a highly visible, cross-functional role supporting both brand marketing and programming event execution—two of the most distinctive aspects of the member experience. Reporting to the Senior Brand Marketing Manager, this role is responsible for mastering the visual aesthetic and copywriting for digital communication and printed collateral. This position will manage member-facing (private) content spanning Private Events, Food & Beverage, ‘Quin Impact Fund (philanthropy), Health Club and Guest Rooms, however, largely supports promotion and recap of Programming Events – one of the most distinct aspects of club membership. Channels include but are not limited to: Member Portal/App, Newsletter, Emails, Menus, Signage. The Marketing Event Coordinator will also support the Programming Event Production Manager who leads all aspects of club-wide Programming event execution and post-event coordination. Operating together with this manager to ensure the guest experience, the Coordinator is responsible for managing content capture through professional videographer/photographers including but not limited to: pre-event interviews, long-form filming, live-stream, coordination of virtual viewing, b-roll video, photography. The coordinator will eventually be responsible for independent on-site management of recurring event genres including but not limited to: Book Club, Comedy, Art Tours, Board Game Nights, Trivia, Offsite Events, and Kid’s Events.

Requirements

1–3 years of experience in marketing, events, hospitality, or a related field
Strong writing and editing skills with attention to tone and detail
Keen eye for design, layout, and brand presentation
Ability to manage multiple projects simultaneously in a fast-paced environment
Professional presence and strong interpersonal skills, especially in member-facing settings
Willingness to work evenings and weekends as required for events
At least (2) years of experience in catering sales in a private club or related industry
Demonstrated knowledge of event operations
Service oriented style with professional presentations skills
Dynamic, enthusiastic, creative team player who thrives under pressure and is able to perform multiple simultaneous functions and troubleshoot when needed
A strong team player who supports their team and embraces ownership, accountability, and responsibility for the team’s work
Must have proven selling, negotiating, and presentation skills
Highly developed customer service skills with strong attention to detail
Detail oriented, excellent prioritization, time management, organizational and follow up skills
Demonstrated ability for process excellence and project management
Good financial acumen
Open availability and flexibility to work according to the needs of the business
Comfortable with Microsoft Word, PowerPoint, Excel, and Outlook
Command of the English language, both written and verbal, with the ability to demonstrate warmth and empathy when engaging with others.
High School Diploma or equivalent

Nice To Haves

Experience in hospitality, events, or luxury environments
Familiarity with design tools (Adobe Creative Suite, Canva, or similar)
Experience working with creative vendors (photographers, videographers, etc.)

Responsibilities

Write, edit, and produce member-facing content including newsletters, emails, website copy, and event signage
Ensure all materials reflect The ‘Quin’s brand voice, tone, and elevated aesthetic standards
Proof all print and digital materials for accuracy, grammar, tone, and layout prior to final approval by the Senior Marketing Manager
Conceptualize and design polished visual assets (digital and print) that support internal departments and programming initiatives
Lead development of Programming “Happening” materials on the portal and weekly newsletter to drive awareness, engagement, and event participation as a benefit of their membership
Coordinate and oversee content capture (photography, videography, livestream, interviews, b-roll) ensuring brand-level quality
Maintain and organize marketing resources including templates, style guides, and asset libraries of images and graphics to be shared as needed and quickly surfaced for application on marketing materials.
Manage workflows with third-party partners including photographers, videographers, print vendors, and merchandise suppliers ensuring all parties deliver to project scope following the predetermined timeline.
Work closely with the Senior Brand Marketing Manager to build and update a content hub for Programming videos which extends accessibility to the balance of membership
Support the Programming Event Production Manager in the execution of club-wide programming events
Lead on-site execution of select recurring events (e.g., Book Club, Comedy, Art Tours, Trivia, Kids Events, Offsite Programming), acting as a host and Programming representation to ensure a polished and welcoming member experience.
The Coordinator is responsible for having a strong grasp of the pre-planned expectations for the events that they are overseeing
Ensure all staff and partners understand the event objectives and execution plan
Prepare and adjust event spaces to meet brand and service standards prior to guest arrival
Manage event flow and timing, including taking attendance when needed, cues for Q&A, transitions, and audience engagement elements
Ensures workflow from concept to production is efficient, well communicated and offers solution-oriented creative approaches.
Attend BEO and internal planning meetings with the Programming Event Production Manager to support event readiness
Coordinate pre-event planning and post-event follow-up with vendors and internal teams
Conceptualize, produce, and lay out elevated, sophisticated and informative graphics, visuals and copy that support the business goals of various internal departments for public and member-facing communications.
Distinguish key data capabilities across existing digital platforms and leverage key metrics to aid in the development of channel usage reports which will further drive the goals and strategy of marketing programs
Communicate and uphold The ‘Quin’s privacy standards and permissions with all third-party partners
Attend daily/weekly meetings as a department representative, sharing relevant marketing and programming updates
Support a collaborative, solutions-oriented team environment across department