Marketing Coordinator (Part-Time)

Biltmore Farms, LLC • Asheville, NC

8d • Onsite

About The Position

The Marketing Coordinator supports Biltmore Farms, LLC and its divisions as part of the corporate Marketing, Brand, and Communications team. Under general supervision, this role coordinates and executes events and experiences, working with internal teams and outside partners throughout event production, including logistics, vendor coordination, operations, and post-event analysis. The position also supports general marketing activities and ensures assigned projects and regular reporting are completed on time, within budget, and in accordance with brand guidelines.

The role is based in-office, with occasional remote opportunities. It requires flexibility to work evenings, weekends, and holidays as needed for events. The ideal candidate is organized, detail-oriented, comfortable managing multiple projects, and able to communicate, solve problems, and collaborate effectively with internal and external partners.

Requirements

• A combination of education and experience equivalent to a bachelor's degree in marketing, communications, business administration, or a related field and at least one year of experience in event coordination, marketing, or a related role.
• Ability to work independently while collaborating with cross-functional teams.
• Strong organizational and time-management skills to handle multiple projects and events.
• Excellent written and verbal communication skills.
• Ability to solve problems quickly in fast-paced event settings.
• Ability to adapt to changing priorities and multitask.
• Ability to communicate professionally and effectively with vendors, colleagues, leadership, partners, and clients.
• Ability to adjust marketing and communications materials based on intended messaging and audience.
• Ability to complete projects on time and within budget.
• Willingness to work evenings, weekends, and/or holidays as required by event schedules.
• Ability to perform duties involving finger agility, grasping, writing, standing, sitting, frequent walking, repetitive motions, and visual acuity.
• Ability to lift and transport event materials weighing up to 35 pounds.
• Ability to work indoors and outdoors in varying weather conditions.

Nice To Haves

• Experience in event planning, coordination, and logistics.
• Proficiency in Excel, Word, Outlook, and Asana.
• Familiarity with Canva, Adobe Creative Suite, AI models, and WordPress.
• Experience in social media marketing and event promotion.
• Basic photography and videography skills for event documentation.

Responsibilities

• Plan and execute marketing events with internal team members and external partners, including consumer-facing events, tenant-driven experiences, corporate functions, trade shows, and pop-up activations.
• Lead planning for owned events, including vendor coordination, kickoff meetings, event layouts, and permit applications.
• Oversee event logistics, including catering and technology setup, while coordinating with internal stakeholders.
• Coordinate event registration for tenants, vendors, and guests as needed, and oversee on-site check-in.
• Serve as a primary point of contact for event vendors, partners, sponsors, and tenants.
• Provide on-site event support, including setup, teardown, and troubleshooting.
• Assist with post-event analysis by gathering feedback and performance metrics to improve future events.
• Coordinate production and distribution of marketing materials, including invitations, print collateral, branded merchandise, signage, and digital assets for Biltmore Farms divisions.
• Build and distribute regular marketing reports and analytics.
• Support photo and video shoots as required.
• Capture mobile-camera footage of events and activities.
• Use prescribed AI-driven systems to manage workflows.

Benefits

• Competitive pay and annual bonus potential.
• Parental leave with up to six weeks available for birth, adoption, and fostering.
• Monthly YMCA membership discount.
• Wellness program with an annual bonus of up to $200.
• Employee learning and growth opportunities.
• Friendly and supportive work environments.
• Employee engagement events and volunteerism.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level