Marketing Coordinator (Part-Time)

Biltmore Farms • Asheville, NC

6d • Onsite

About The Position

The Marketing Coordinator is part of Biltmore Farms, LLC’s corporate Marketing, Brand, and Communications team. Under general supervision, this part-time role helps plan, coordinate, and execute events and experiences that promote Biltmore Farms and its divisions. The coordinator works with internal teams and outside partners on event production, including logistics, vendor coordination, event operations, and post-event analysis. The position also supports general marketing activities and reporting, completing assigned work on time, within budget, and in accordance with brand guidelines. The role is based in-office, with occasional remote opportunities. Many evenings, weekends, and holidays are required to support events.

The ideal candidate is highly organized and detail-oriented, able to manage multiple projects at once, and has strong communication, project management, and problem-solving skills. The position involves coordinating marketing materials and reports, supporting photo and video shoots, capturing mobile footage, and using prescribed AI-driven systems to manage workflows.

Requirements

• A combination of education and experience equivalent to a bachelor’s degree in marketing, communications, business administration, or a related field and at least one year of experience in event coordination, marketing, or a related role.
• Ability to work independently while collaborating with cross-functional teams.
• Strong organizational and time-management skills to manage multiple projects and events.
• Excellent written and verbal communication skills.
• Ability to solve problems quickly in fast-paced event settings.
• Ability to adjust to changing priorities and multitask.
• Ability to communicate professionally and effectively with vendors, colleagues, leadership, partners, and clients.
• Ability to adjust marketing and communications materials based on intended messaging and audience.
• Ability to complete projects on time and within budget.
• Willingness to work evenings, weekends, and holidays as required by event schedules.
• Ability to lift and transport event materials weighing up to 35 pounds.
• Ability to work indoors and outdoors in varying weather conditions.

Nice To Haves

• Experience in event planning, coordination, and logistics.
• Proficiency in Excel, Word, Outlook, and Asana.
• Familiarity with Canva, Adobe Creative Suite, AI models, and WordPress.
• Experience in social media marketing and event promotion.
• Basic photography and videography skills for event documentation.

Responsibilities

• Partner with internal team members and external partners to plan and execute consumer-facing events, tenant-driven experiences, corporate functions, trade shows, and pop-up activations.
• Lead planning for owned events, including vendor interface, kickoff meetings, event layouts, and permit applications.
• Oversee event logistics, including catering and technology setup, while coordinating and communicating with internal stakeholders.
• Coordinate event registration for tenants, vendors, and guests as needed, and oversee on-site check-in procedures.
• Serve as a primary point of contact for event vendors, partners, sponsors, and tenants.
• Provide on-site event support, including setup, teardown, and troubleshooting.
• Assist with post-event analysis by gathering feedback and performance metrics to improve future events.
• Coordinate production and distribution of marketing materials, including invitations, print collateral, branded merchandise, signage, and digital assets for Biltmore Farms divisions.
• Build and distribute regular marketing reports and analytics.
• Support photo and video shoots as required.
• Capture mobile camera footage of events and activities.
• Use prescribed AI-driven systems to manage workflows.

Benefits

• Competitive pay and annual bonus potential.
• Parental leave with up to six weeks available for birth, adoption, and fostering.
• Monthly YMCA membership discount.
• Wellness program with an annual bonus of up to $200.
• Employee learning and growth opportunities.
• Friendly and supportive work environments.
• Employee engagement events and volunteerism.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level