Marketing Coordinator

Gensler • San Jose, CA

4d

About The Position

This team member is focused on supporting Gensler’s business development efforts, teamworking in partnership with senior staff. Marketing Coordinators write, design, and produce proposals, presentations, and other collateral used to help the firm tell great stories and win new projects. This role will gain a strong understanding of the Gensler portfolio, precedent materials, and project requirements to develop an informed approach to managing and creating brand-aligned marketing content.

Requirements

• 3-5 years of professional experience.
• Bachelor's degree, preferably in marketing or communications, journalism, graphic design or related field.
• Excellent written, verbal, and visual communication skills.
• Proficiency in Adobe InDesign is a must.
• Skilled in information design and layout.
• Proficiency in Microsoft Office (Word, Excel, and PowerPoint) is a must.
• Self-motivator with strong organizational and intra-personal skills, and a great collaborator.
• Experience working directly with senior staff on business-critical projects with minimal supervision.
• Ability to manage multiple deadlines and diverse project teams in a fast-paced work environment.
• The ability to maintain and foster positive team and co-worker relationships.

Nice To Haves

• Experience in the AEC industry preferred, but not required.
• Knowledge of the business development proposal process (RFP/RFQ) is a plus.

Responsibilities

• Write, design, and produce proposals, presentations, and other collateral.
• Develop an informed approach to managing and creating brand-aligned marketing content.
• Deliver accurate, consistent support on project pursuits, presentations, and reputation-building initiatives.
• Collaborate with Principals, senior staff, and the marketing team to produce proposals and presentations.
• Research, design, write, and produce all materials in alignment with Gensler brand standards.
• Collaborate with the marketing team to showcase the firm’s design excellence through compelling narratives and visual storytelling.
• Manage scheduling, production, and delivery of marketing materials.
• Actively participate in strategy/planning sessions.
• Help business development and marketing initiatives; manage CRM, incoming leads, opportunity tracking, and client communications.
• Create RFP/RFQ responses, qualifications packages, proposals, media packets, client pitches, and awards submissions.
• Develop new materials as needed to support business development activities.
• Manage multiple marketing efforts against frequent deadlines.
• Quickly learn and understand Gensler’s portfolio of work, practice areas and broad firm capabilities.
• Coordinate business development activities, including incoming leads, follow-up, and tracking of opportunity status.
• Maintain resources and information systems: writing case stories/narratives of Gensler’s projects, updating project documentation, and resumes.
• Be an integrated, collaborative marketing team member.
• Other responsibilities as assigned.

Benefits

• medical
• dental
• vision
• disability
• wellness programs
• flex spending
• paid holidays
• paid time off
• 401k
• profit sharing
• employee stock ownership
• twice annual bonus opportunities
• reimbursement for certain professional licenses and associated renewals and exam fees
• tuition reimbursement for certain eligible programs or classes

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level