CA Corp Leasing and Marketing Coordinator
Olen Properties•Newport Beach, CA
•Onsite
About The Position
The Marketing Coordinator drives the digital presence and demand-generation efforts of the Marketing/Leasing Team. This role blends digital marketing execution, sales enablement, and light technical support—owning property listings, email and social campaigns, content and collateral, prospect response, and the processes that keep the team running. The ideal candidate is a marketing-first operator who can also provide hands-on support across the leasing transaction lifecycle.
Requirements
- Bachelor’s degree in Marketing, Communications, Business, or a related field preferred; equivalent professional experience will be considered.
- 2+ years of digital marketing, marketing coordinator, or sales support experience
- Commercial real estate, property marketing, or B2B services background strongly preferred.
- Hands-on experience with email marketing platforms (Yesware, Constant Contact, HubSpot), social media management, and basic SEO/Google Analytics; CoStar/LoopNet/Commercial Café and Docusign familiarity a plus.
- Strong design and content sense; able to produce on-brand collateral, social posts, and email creative independently using Canva, Adobe Creative Cloud, or comparable tools.
- Proficiency with Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams) and SharePoint
- Driving is an essential function of this role, as such a Valid Driver’s License and proof of liability insurance is required
- Strong professional written and verbal communication in English, including the ability to write clear, persuasive, on-brand marketing copy for prospects, brokers, and tenants.
- Comfortable with basic math, percentages, and reading common marketing performance metrics (CTR, conversion rate, ROI, cost-per-lead, etc.). Understanding of Commercial Real Estate performance metrics is a plus.
- Strong analytical and problem-solving skills, with the ability to interpret data, prioritize competing demands, and follow instructions delivered in written, verbal, visual, or scheduled form.
Nice To Haves
- CoStar/LoopNet/Commercial Café and Docusign familiarity a plus.
- Understanding of Commercial Real Estate performance metrics is a plus.
Responsibilities
- Plan, execute, and report on multi-channel digital marketing campaigns (email, paid social, paid search, SEO, content)—to drive traffic and leasing leads.
- Build, send, and optimize email campaigns through platforms such as Yesware, Constant Contact, or HubSpot, including audience segmentation, A/B testing, and deliverability hygiene.
- Own day-to-day social media management across LinkedIn, Instagram, and other assigned channels—content calendar, post production, community engagement, and reporting.
- Build and maintain landing pages, virtual tour links, and supporting digital assets for new lease and renewal campaigns.
- Drive portfolio-wide promotions (seasonal, neighborhood, submarket, cross-property, and brand-building activations) that keep Olen properties top-of-mind.
- Manage and optimize property listings across assigned platforms (CoStar, LoopNet, Commercial Cafe, brokerage networks, and the company website)
- Produce marketing collateral (flyers, brochures, e-blasts, digital assets)
- Curate and manage property photography (shoot coordination, select hero images, editing asset library)
- Audit website, listings, and SAR bi-weekly for accuracy and consistency
- Build and steward broker relationships—maintain contact lists and distribute updates
- Serve as responsive point of contact for broker community inquiries.
- Plan and execute broker events, open houses, and other relationship building activities
- Serve as the first point of contact for inbound prospect inquiries, qualify & route leads
- Generate proposals, lease packages and transaction documents (renewals, amendments, etc.).
- Coordinate renewal communications and outreach
- Support leasing leadership with materials, comps, data and presentations
- Manage move-ins, key handoffs, welcome gifts, and tenant onboarding touchpoints
- Coordinate property tours, staging and show-ready suites
- Lead on-site marketing efforts (signage, merchandising, model suites)
- Coordinate tenant and community events (appreciation, holidays, activations)
- Manage broker and tenant gifting programs
- Assist with tenant requests (i.e., finish selections)
- Maintain organized digital files, lease documents, and SharePoint uploads
- Manage leasing signage, approvals and PO workflows
- Provide first-line tech support for marketing/leasing tools and systems
- Ensure data accuracy and hygiene across systems
- Partner with property management and operations for seamless experience delivery
- Conduct market research and competitive analysis (comps, trends, positioning)
- Other tasks as assigned
Benefits
- Subsidized health insurance including medical, dental and vision
- Company Paid Life and LTD insurance
- 401(k) Plan including company match
- Paid time off
- Employee Wellness Program
- All other benefits and leaves as required by law
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
