Marketing Coordinator

Ballard Spahr•Philadelphia, PA

12d•Hybrid

About The Position

This position provides marketing and project support for the Marketing Department’s essential operations functions, events, and special initiatives. In addition to coordinating a range of responsibilities, the ideal candidate will have keen attention to detail, be proactive in support of the team, contribute ideas, and anticipate any obstacles or opportunities, acting with a sense of urgency and personal responsibility. This hybrid position offers a work schedule of 3 days a week in our Philadelphia, Seattle, or DC office.

Requirements

At least three years of experience in a corporate or professional services environment.
Strong writing and editing skills.
Ability to communicate complex subjects clearly and concisely.
Sound judgment, analytical thinking, and a client-service mindset.
Excellent attention to detail, organization, and the ability to manage multiple projects under tight deadlines.
Proficiency in Microsoft Word, Excel, and PowerPoint.
High level of responsibility, accountability, and responsiveness.
Ability to work both independently and collaboratively.
Strong interpersonal skills.
Maintain a positive, service-oriented work ethic.
Regular and predictable attendance is essential.
Flexibility to work beyond standard hours when needed.

Nice To Haves

Prior experience in a law firm or legal environment is preferred.

Responsibilities

Assistance with implementing and maintaining process improvements and related organizational tools.
Monthly credit card reconciliation and reimbursement requests.
Maintain the department’s central library of work product and conduct monthly audits of the library.
Update Marketing Handbook as necessary and handle new hire training.
Responsible for the Marketing Department intranet pages.
Coordinating the invoices and expenses for $7M of budgets.
Maintain marketing Net Docs file structure.
Prepare client data reports.
Manage department training calendar.