Marketing Coordinator

Rincon Consultants, Inc • Ventura, CA

2d • Hybrid

About The Position

We are looking for a motivated and detail-oriented Marketing Coordinator to support our environmental consulting marketing team. This role is ideal for a driven professional with a foundation in AEC marketing who is ready to take ownership of proposal coordination, content development, and brand communications in a collaborative, fast-paced environment. Working alongside Proposal Managers, technical staff, and business development leadership, you will play a key supporting role in developing pursuit materials, maintaining marketing assets, and helping position the firm competitively across environmental, water resources, and infrastructure service markets.

Requirements

• Bachelor's degree in Marketing, Communications, English, Graphic Design, or related field
• 2–5 years of marketing or proposal coordination experience; AEC or environmental consulting experience strongly preferred
• Proficiency in Adobe InDesign and Microsoft Office Suite (Word, PowerPoint, Excel) required
• Familiarity with CRM platforms a plus
• Strong written and verbal communication skills with attention to detail
• Ability to manage multiple deadlines simultaneously in a fast-paced environment
• Basic understanding of public sector procurement processes (RFPs, SOQs, QBS) preferred
• Knowledge of or interest in environmental science, civil engineering, or related fields a plus
• SMPS membership or CPSM pursuit encouraged
• Positive, team-oriented attitude and eagerness to grow within the AEC marketing field

Responsibilities

• Support proposal coordination including assembling, formatting, and proofreading RFP responses, SOQs, and qualifications packages
• Assist in developing and maintaining proposal content libraries, boilerplate text, resumes, and project experience sheets
• Coordinate with technical staff to gather project information and draft narrative content for proposals and marketing materials
• Format and produce documents in Adobe InDesign and Microsoft Word according to brand standards
• Maintain and update CRM databases (e.g., Microsoft Dynamics) with project data, contact records, and pursuit tracking
• Support graphic design tasks including infographics, charts, maps, and photo editing for proposals and collateral
• Assist with preparation of interview materials, leave-behinds, and presentation slides
• Help coordinate award submissions, conference materials, and tradeshow logistics

Benefits

• health coverage options
• employer-sponsored insurance
• retirement benefits
• generous time off
• programs that support learning, growth, and community engagement

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level