Marketing Coordinator & Administrative Assistant

Hendrick Motorsports

1d•Onsite

About The Position

Hendrick Technical Solutions is seeking a highly organized, energetic, and adaptable Marketing Coordinator & Administrative Assistant to support our growing defense and advanced manufacturing business. This role is ideal for someone who enjoys wearing multiple hats and thrives in a fast-paced environment where no two days are the same. The position will support marketing, communications, customer engagement, trade shows, social media, proposal development, executive and program scheduling, and general office administration. The successful candidate will help tell the HTS story while ensuring day-to-day operations run smoothly.

Requirements

Associate or bachelor's degree in marketing, communications, business administration, or related field (or equivalent experience).
Strong written and verbal communication skills.
Excellent organizational and time management abilities.
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to manage multiple priorities with minimal supervision.
Professional demeanor and strong attention to detail.
Ability to get Real ID within 30 days of hire
Ability to work in field conditions at times.
U.S. Citizen, Permanent Resident or U.S. Person Status Required due to ITAR requirements.

Nice To Haves

Familiarity with Canva, Adobe Creative Suite, or similar design tools.
Experience coordinating events or trade shows.
Experience supporting government contracting, manufacturing, defense, or technology organizations.
Photography, video editing, or content creation experience.

Responsibilities

Create and coordinate marketing materials, presentations, brochures, and product sheets.
Assist with photography, video content, and event coverage.
Maintain and update website content and marketing assets.
Support development of customer success stories, press releases, and company announcements.
Manage HTS social media accounts, including content scheduling, posting, and engagement.
Coordinate branding efforts across all customer-facing materials.
Prepare monthly program review reports for external customers and internal leadership.
Assist with planning and execution of industry conferences, military demonstrations, customer visits, and company events.
Coordinate travel logistics, registrations, shipping, and event materials.
Maintain event calendars and support customer engagement activities.
Help prepare briefing materials and executive talking points.
Manage calendars, meetings, and travel arrangements for leadership.
Prepare meeting agendas, notes, and action item tracking.
Organize and maintain digital and physical files.
Assist with purchase requests, expense reports, and vendor coordination.
Support onboarding activities and office operations as needed.
Assist with proposal formatting, document preparation, and submission coordination.
Maintain customer contact databases and CRM records.
Support government and commercial business development activities.
Coordinate customer visit schedules and facility tours.