Marketing & Communications Specialist

Miller-Davis Company•Kalamazoo, MI

8d•Hybrid

About The Position

Join the Miller Davis team and help tell the story behind the projects, people, and partnerships that shape our communities. We are seeking a collaborative and detail-oriented Marketing & Communications Specialist to lead proposal development, support business development efforts, manage internal and external communications, and strengthen our brand presence. This role offers the opportunity to work closely with leadership and project teams while making a meaningful impact on the continued growth and success of Miller Davis. POSITION SUMMARY Responsible for executing Miller Davis' day-to-day marketing and communications efforts, with a primary focus on proposal development, RFP/RFQ responses, bid references, and project pursuit support. Working closely with leadership, business development, operations, and project teams, this role develops compelling and consistent materials that support business growth, strengthen the Miller Davis brand, and communicate the company's work. Proposal and pursuit activities are the primary responsibility of this position, with marketing, communications, and branding initiatives prioritized in alignment with business needs and proposal workload. This is a hands-on role requiring the ability to independently manage and coordinate core marketing and communications activities.

Requirements

Bachelor's degree in marketing, communications, public relations, journalism, business or a related field preferred; equivalent relevant experience may be considered.
Relevant professional experience in marketing, communications, proposal development or a related field; experience in construction, architecture, engineering or another professional-services environment preferred.
Demonstrated experience developing proposals, RFP/RFQ responses, presentations or other deadline-driven business development materials strongly preferred.
Strong business writing, editing, proofreading and verbal communication skills.
Ability to organize complex information, manage multiple deadlines and coordinate input from multiple stakeholders.
Strong attention to detail and commitment to accuracy, consistency and professional presentation.
Working knowledge of Microsoft 365, Adobe Creative Cloud including experience with Adobe InDesign, common marketing, design, presentation, social media and content-management tools.
Ability to work independently, exercise professional judgment and appropriately escalate competing priorities or resource needs.

Responsibilities

Own the proposal and qualification response process from initial request through final submission, including RFPs, RFQs, bid references, statements of qualifications and related pursuit materials.
Collaborate with project pursuit team to draft, edit and assemble clear, accurate and persuasive proposal content while meeting solicitation requirements that are tailored to the client, project and selection criteria.
Maintain and continuously improve proposal resources, including project profiles, resumes, boilerplate content, references, qualifications, photography and other reusable marketing assets.
Support project interview and presentation preparation for shortlisted pursuits and other client-facing opportunities including coordination of presentation materials and other deliverables.
Partner with business development and project teams to develop presentation structure, messaging, visual materials and supporting content.
Ensure presentations reinforce the proposal strategy, Miller Davis brand and key differentiators.
Own the company's day-to-day social media and content activities, including planning, drafting, scheduling and publishing content across approved channels.
Develop content highlighting projects, employees, company culture, community involvement, awards, milestones and other relevant company news.
Maintain a consistent company voice, visual identity and brand standard across marketing communications.
Monitor content performance and engagement and use available data to inform future content planning.
Develop and publish company project and press releases and all external communications.
Maintain and coordinate day-to-day marketing administration, shared files, templates and asset libraries, while ensuring project data, and other marketing information remain accurate and current.
Coordinate marketing requests and priorities across departments and communicate status, deadlines and information needs to stakeholders.
Coordinate with approved external vendors and overflow resources as assigned, including communicating source materials, deadlines and project requirements.
Manage internal company communications including internal website, employee news, meeting recaps, and company messaging.
Continuously improve marketing workflows, templates, tools and processes that improve efficiency and consistency.
Manage marketing budget.
Support project and community communications as requested.
Support company events, conferences and related marketing needs.
Support safety communications and materials in coordination with the appropriate internal stakeholders.
Perform other marketing and communications responsibilities consistent with the needs of the business.